|
**********************************************
Steering group members as
of March 2016.
John Stevens ,
Database Manager, owner 26ft Eventide 'Glasstide' and ex Senior Owner
Nick Lonton, Steering Group Member and part owner and
builder of WW 'Bonito'
John
Williams, The Website Coordinator, Owner and builder of 27ft Eventide
'Fiddler's Green' .
Eilard Jacobs Netherlands Rep and Vulcan Owner
Peter Webster, Webmaster
We are looking to Co-opt Golden Hind, Senior and or
Barbican owners to the Steering Group. If you are a full member and
wish to assist please contact us.
enquiries@eventides.org.uk
**********************************************
Approved minutes of 2014
meeting.
EVENTIDE OWNERS GROUP
11 th Annual General Meeting
S unday 23rd
March 2014
Bradwell Marina Bar
The m eeting
was preceded by the celebration the 83rd
birthday of one of our founder members, Doug Hoadley. Darian supplied a
stack of cakes with candles!
1. APOLOGIES.
John
opened the meeting at 2.pm.
and welcomed all present. Copies
of last years AGM Minutes and today’s agenda circulated to all present.
Apologies received from John Stevens, Chris in the Netherlands, Nick Lonton,
Heidi Seary.
2. MINUTES.
The published Minutes of
AGM from the
last meeting dated
17th March 2013 were
read and following proposal by Doug Hoadley,
seconded by Brian West. They
were unanimously accepted as an accurate record
with no matters arising.
3. REPORTS.
Website
Manager
John
gave a brief report outlining
the website
activities. The website visit counter has passed 174,300! This is 7,800
visits in a year.
There are in excess of 2345 boat photos on the
site up 170. Total number of boats on the site now stands at 585. We are
still getting upwards of 5 emails per day
John explained the work it has taken to protect
the website by Peter Webster had paid off.
37 CD’s of drawings have been sent out this
year; the most popular continues to be the Eventide with 9, followed by the
WW at 4 copies, 4 for the Senior design. 2 copies of Teal, 2 Goosanders and
1 Mallard, these last 5 would result in a donation to the RNLI on behalf of
Colin’s family.
1 Burgee left from the old batch and yesterday
John took delivery of the first 10 of the new ones. 50 ordered. John
explained they were made of a very durable material, as used on the yellow
racing marks locally. The price was as yet to be announced, but it was hoped
to keep the price the same as the first burgees, purchased 10 years back!
Ebay Page. John reminded the members to
continue using that page, as it benefits the Group. The Webmaster could
receive £25 to £50 a month as a result for his efforts.
John explained that the
weather had curtailed many of the planned events again last year. Even his
trip was blighted by the bad weather… 800 miles in cold and wet weather! It
was to be hoped that we would be more successful in the coming season if the
weather will permit. Sadly the idea of making the films of the trip viewable
on the site had not worked, but 5 DVD’s were available at cost to anyone who
wanted to view them.
John reported that he had
been approached by Rodney Leaper, the leader of the old association. Rodney
confided that there was no sailing done and with few members and no one
assisting him, he proposed winding it up, selling the assets! The few
members attending a meeting said they would like to keep it going, just as a
social club but would like closer ties with us. It was suggested they
only need enrol and agree our principles, which are that an ‘owners group’
should be run by ‘owners’. However I suggested that there were some of the
old group whose rudeness and demeanour would never make them welcome within
the EOG.
The sale of their assets was not of interest to
us and we were not about to rush buy them.
The Steering group had
been consulted and had decided to wait and see if any more of them enroled.
Fund Manager
Brian West
circulated
a copy of the Group accounts, that he had prepared, to the members present.
To summarise ,
Brian stated that there had been a profit of £331.35
for the year. There was £2,393.71 in the funds.
The Accounts were accepted by the Group
unanimously following a motion proposed by Brian and seconded by Doug.
The Group thanked to Brian for continuing to
produce the accounts. A copy posted on the site soon.
Database Manager
John Stevens was not able
to attend, having been involved recently in a serious car accident, we all
wished him well. John W. explained we have had 36 enrolments in just the
last 6 months and a total of about 1500, owners are joining at a rate of
over one a week. John S. reported he had computer problems and is still
trying to catch up with 3 years backlog of enrolments.
4 .
Steering group
John W. proposed
that the Steering group and Accounts manager etc.
be re-elected en bloc.
Doug and Mike were standing down as they had sold their boats and Nick
Lonton had been persuaded to stand, as part owner of his family’s
Waterwitch, ‘Bonita’. The group unanimously agreed the
motion. Steering
group members elected, Nigel Seary, Nick Lonton and Chris Sinnett. Also
elected the Website coordinator, John W, Database Manager, John S, Fund
Manager and Brian West. Webmaster, Peter.
5 .
Events
The August Bank Holiday
weekend may well be at Bradwell. There will be an announcement on the
website.
The events for the forthcoming season will be
posted on the website in due course.
6 .
Donation
John asked for
suggestions for a youth sailing charity for us to support. We have contact
with 3 youth groups at the moment, each restoring Eventides. Gosport youth
group, the Liverpool youth challenge group and a doctor from Folkestone with
a club there.
It was suggested John
establish how these groups were progressing and the Steering group would
then decide where to send a donation, or donations to each maybe.
7. Any Other Business
Brian West stepped up to
read a letter from John Stevens eloquently proposing the website
coordinator, John Williams for the Seamanship trophy, base on his extensive
log of the preparations made to fit out Fiddler’s Green for the trip, his
handling of the rough weather during the first couple of weeks and his
interesting daily log to share the experience with all.
8. Awards
The Seamanship Award was
therefore presented by Darian to John W.
In conclusion ,
John thanked all those for
travelling to attend the meeting and formally closed the meeting at
2.10pm. He
thanked the staff present at the Marina bar for allowing
EOG to hold A.M.
again.
****************************************************************************
Approved minutes of 2013
meeting.
EVENTIDE OWNERS GROUP
10 th
Annual General Meeting
Saturday
17th March 2013
Held at Bradwell Cruising Club Marina Bar
Meeting formally opened by
John Williams at 1. 20pm.
JW warmly welcomed the 12 members in attendance.
1. APOLOGIES.
John opened the meeting and
welcomed all present. Copies of
last years AGM Minutes and today’s agenda circulated to all present.
Apologies received from Darian, Chris in the Netherlands, Mike Hoban, Brian
and Mavis Neal.
2. MINUTES.
The published Minutes of AGM
from
the
last meeting
dated 17th March 2013
were read over by John and
following proposal by Brian West,
seconded by Doug Hoadley they
were unanimously accepted as an accurate record
with no matters arising.
3. REPORTS.
Website
Manager
10th birthday of EOG…
John
gave a brief report outlining
the website
activities. The website visit counter has passed 166500! This is over 10000
more than last year.
There are in excess of 2170 boat photos on the
site. We are still getting upwards of 5 emails per day
John explained the work it has taken to protect
the website by Peter Webster.
We have purchased a real copy of Microsoft Office,
£150, to repair the problems we were left with from a pirated edition. It
was cheap because a local firm sells ‘box damaged stock’.
33 CD’s of drawings have been sold this year; the
top seller continues to be the Eventide with 10 sold followed by The WW at 6
copies, 4 for the Senior design. 2 copies of Teal sold.
No Burgees left and John will look to buying the
material to have more made. He is looking for suitable printer, any
suggestions please contact him.
John noted that the current EOG is now in its 10th
year and is still receiving favourable comments.
Ebay page. John reminded the members to continue
using that page as it benefits the Group.
John explained that the
weather had curtailed many of the planned events again last year including
the jubilee cruise. It was to be hoped that we would be more successful in
the coming season if the weather will permit.
He explained that the first event this season is the May BH weekend for a
local cruise on and around the Blackwater.
John was planning to leave
on May 19th to attempt a trip round England Wales and part of
Scotland.
As yet the Solent area members have yet to hold a
meet but maybe it will happen this year.
The August bank Holiday
weekend should be a Regatta weekend.
Fund Manager
Brian West circulated a copy of the Group accounts
he had prepared for this year to members present.
These
accounts will be appended to the website in due course.
To summarise
Brian stated that
there had been a profit of £466.91 for the year.
Brian suggested finances are kept under review to
maintain the healthy position of the Group’s finances.
The Accounts were accepted by the Group
unanimously following a motion proposed by John Stevens and seconded by
Nigel.
John W brought the attention of the meeting to the
fact that we had just one burgee left. It was being kept as a pattern.
The Group thanked to Brian for continuing to
produce the accounts.
Database Manager
John Stevens explained he
hoped to restore a historical Database as soon as practicable. He had
thought there were now 1150 enrolments, less than he had originally thought.
But there were gaps in mails etc.
He has a new PC now and is
working on the database again.
4 STEERING GROUP
John W suggested that the
current Steering group and Accounts manager etc
be re-elected en bloc.
The group unanimously agreed the motion.
Steering group members Doug Hoadley, Nigel Seary, Mike Hoban and Chris
Sinnett. Also Site coordinator, John W, Database Manager John S, fund
manager Brian. Webmaster Peter.
5 Events
The events for the forthcoming season will be
posted on the website in due course.
6 Donation
The Steering group had recommended the Group
invest in new software this year rather than donate to any charity, to be
reviewed in a year. Agreed by all.
7. Any Other Business None.
8. Awards
There had been no nominations for the Seamanship
Award so it was not awarded.
John
thanked the staff present at the Marina bar for allowing EOG to hold AGM
again.
In conclusion ,
John thanked all those for
travelling to attend the meeting and formally closed the meeting at
2.10pm.
**********************************************
Below are the minutes of
the Annual Meetings, published once agreed at the next A.M.
******************************
EVENTIDE OWNERS GROUP
9 th Annual General Meeting
Saturday
25th March 2012
Held at Bradwell Cruising Club Marina Bar
Meeting formally opened by John Williams (JW) at
1. 15pm.
JW warmly welcomed the 12 members in attendance.
1. APOLOGIES.
JW opened the meeting and welcomed all present. JW
circulated copies of last years AGM Minutes and today’s agenda to all
present.
Apologies received from 5 members
2. MINUTES.
The published Minutes of AGM from
the last
meeting dated
13th March 2011 were read
over by JW and following proposal by Doug Hoadley (DH),
seconded by Margaret they were
unanimously accepted as an accurate record with no
matters arising.
3. REPORTS.
3.1
Website
Manager
JW gave a brief report outlining
the website activities.
JW is consistently receiving in the region of 5
emails per day with many enquiries around historical aspects of the designs.
The website visit counter has passed 158000! This
is over 10000 more than last year.
There are in excess of 2002 boat photos on the
site.
JW explained the detailed work it has taken to
re-establish the website and database following the damage caused by Brendan
Mason.
The Group made a £250 donation to Sailabilty
Charity.
A new scanner was required costing £27
JW requires a new copy of Microsoft Office
appropriate to the Group’s usage and this is likely to cost up to £400.
35 CD’s have been sold this year; the top seller
continues to be the Eventide with 11 sold followed by 9 for the Senior
design. In addition one copy of the Eventide building film was sold.
There are only 8 Burgees left and JW will look to
purchasing another order from a firm in Rochford, Kent.
2.
JW noted that the current EOG is now in its 9th
year and is still receiving favourable comments in comparison to the old
group which appears all but defunct.
The EOG Ebay purchasing page has now been
reinstated having been disabled by Brendan’s actions. Peter Webster has
assisted JW in rebuilding the functionality of the website and the Ebay page
and reminded the members to continue using that page as it benefits the
Group.
Unfortunately, the database, in its former form,
was destroyed by Brendan along with other sites he had access to. JW noted
that attacks on the EOG pages continue intermittently and it appears this
would only come from Brendan. JW will continue his vigilance over the
website working with the site hosts.
Moving on to report on Group Events; JW explained
that the weather had curtailed many of the planned events last year and it
was to be hope that we would be more successful in the coming season if the
weather will permit.
He explained that the first event this season is on 5th May for a
local cruise on and around the Blackwater.
The Dutch Group are gathering on the weekend on 2nd/3rd
June.
It is hoped there will be a Jubilee weekend cruise
with the current itinerary of sailing to Southend and then onwards to
explore the Medway and the Swale.
There will hopefully be a summer cruise between
the 23rd and 30th June from the Blackwater to the
Suffolk rivers.
As yet the Solent area members have yet to hold a
meet but maybe it will happen this year.
The August bank Holiday weekend should be a
Regatta weekend.
On 2nd September there should be a cruise to Walton Backwaters,
the season closes with a Trafalgar Day local cruise on 18th
October.
3.2
Fund Manager
Brian West (BW)
circulated a copy of the Group accounts he had prepared
for this year to members present.
These accounts will be appended
to the website in due course.
To summarise BW stated
that there had been a profit of £203.14 for the year.
BW thanked JW for the drive and enthusiasm he
continues to pour into the group.
BW suggested that amounts expended are kept under
review to maintain the healthy position of the Group’s finances.
The Accounts were accepted by the Group
unanimously following a motion proposed by Doug and seconded by Darian.
The Group extended a warm thanks to Brian for
continuing to diligently produce the accounts.
3.3 Historian
Following his aberrant behaviour Brendan has been
replaced as Historian by John Stevens (JS)
JS & JW continue to work to salvage the Group boat
database information left ravaged by Brendan’s damage.
JS explained he hoped to restore a historical
Database as soon as practicable.
3.
JW then explained in detail the damage caused by
Brendan to the Group’s website and database.
This motion was formally proposed by MH and
seconded by DH with unanimous agreement.
4 STEERING GROUP
JW suggested that the
current Steering group and
Accounts manager be re-elected en
bloc.
The group unanimously agreed the motion.
5 Events
The events described above for the forthcoming
season will be posted on the website in due course.
6 Donation
JW outlined last year’s
donation of £250 to Sailability and requested members to make some
consideration of what the group could donate to this year and let him know.
As a result this matter will be decided by the
Steering Group once some suggestions have been received.
7. Any Other Business
Following the events over the past year and the
damage caused to the Group by Brendan Mason a motion was proposed to the
Steering Group that they formally exclude Brendan Mason from any group
involvement in future to prevent him causing any further damage.
This would be recorder in future minutes and was
in accordance with the Group’s constitution.
The steering Group quorum present would consider
this following the AGM.
8. Awards
JW outlined the
indefatigable enthusiasm shown by one member, for sailing on and around the
Blackwater with adventures to foreign lands, immediately after acquiring a
new boat. He was glad to announce that the Seamanship Award this year was
being presented to Nigel Seary.
JW then presented the Seamanship Award to Nigel to
warm congratulations from the group.
JW thanked the staff present at
the Marina bar for allowing EOG to hold AGM again.
In conclusion JW thanked all those for travelling
to attend the meeting and formally closed the meeting at 1.5 7pm.
4.
Appendix to Meeting Minutes
Following resolution at 7 above, the Steering
Group members present: John Williams, Brian West, John Stevens, Michael
Hoban, Doug Hoadley resolved unanimously at 2.05pm to exclude Brendan Mason
from all EOG activities, web pages and forums forthwith and until further
indefinite notice.
******************************
EVENTIDE OWNERS GROUP
8 th Annual General Meeting,
Saturday 13th March 2011
Held at Bradwell Cruising Club Marina Bar
Meeting formally opened by John Williams (JW)
at 2.30
pm.
JW warmly welcomed the 1 0
registered members in attendance.
1. APOLOGIES.
JW opened the meeting and welcomed all present.
JW circulated copies of last years AGM Minutes and t he
agenda for this meeting to all present.
He read messages from
6 members who had forwarded their
apologies.
JW also thanked the staff present at the Marina
bar for allowing again EOG to
hold AGM.
2. MINUTES.
The published Minutes of AGM from last year
dated 21st March 2010
were read over by JW and following proposal by Doug Hoadley (DH) and
seconded by Margaret Lonton (ML)
they were unanimously accepted as an accurate record.
3. REPORTS.
3.1 Database Manager
JW extended the apologies of the Database
Manager, John Stevens (JS), who was unable to attend due to personal health
issues.
JW gave a brief report outlining progress
and growth of the website owners database ; it now
runs automatically thanks to Brendan Mason’s expertise and JS will now
undertake a group historian role gathering historical information, as
available, on group boats.
3.2 Fund Manager
JW read out a Treasurers Report submitted by
Brian West (BW) and produced accounts which will be appended to the website
in due course.
To summarise the financial position of the
group a trading profit of £165.93;
resulting in a current cash-in-hand position of £1630.46
after all disbursements were made.
Copies of the current accounts were circulated
to the meeting. These accounts show the financial position of the group as
at year end 2 8th February 2011.
To summarise the position shown Total
Income was £807.34,
Expenditure totalled £641.41 and
Total Funds to Hand are £1630.46
with £1576.41 in the bank and £54.05
with Paypal.
JW welcomed the accounts position and
explained, like last year we continue to maintain a healthy financial
position.
The accounts were proposed as an accurate
position to the meeting by Mavis Neale (MN) and seconded by
Nigel Seary (NS), they were unanimously
accepted by those present.
3.3 Website Co-ordinator
and General situation
JW began by outlining
some notable events:
The renovation launch and recovery to a mud
berth of John Stevens’ Glasstide
A most enjoyable July Cruise to Heybridge
Basin; recommending the venue with Tesco’s having their own jetty for
provisioning !
The West Mersea dinner was well attended
although many had to travel by car due to |F6 + F7 winds.
He concluded by describing a delightful
Halloween sail in light winds.
Moving on to the Website situation JW explained he is dealing with 70 – 100
e-mails per month generated by members, prospective members and interested
persons in our group and boats.
There have been a large number of golden hinds
joining the group that may be caused in part by the demise of their own
distinct group elsewhere. There are now 61 Golden hinds registered
worldwide. JW hopes to enter the Round the World log of ‘Tusk’ to the site
in due course.
We now have an impressive number of photographs
on the site with over 400 boats represented.
JW explained it is heartening to find that many
enquiries are accompanied by unsolicited donations to keep the site running
and this shows the true affection people hold for our site.
The Newsletter is now on its 16th
Edition – once again all articles, of any size, suitably relevant would be
gratefully received and submitted.
JW reported that the group passed the 1000
registered members milestone during the year with membership now approaching
1100.
This is a truly impressive feat for a totally private and self funded group.
JW explained that as JS will now undertake a
Group Historian role, with information added to the website, BM hoped to
expand the members Area of the site and the functionality in that area. Any
suggestions or requests would be considered by the Steering Group.
Charitable Donation
JW reported that following agreement from the
steering Group a £300 donation was made to the Fellowship Afloat in
Tollesbury.
The Steering Group would wish to approve another charitable donation this
year and following group discussion and suggestion from Brian Neale, JW will
investigate if a suitable one can be made to Sailability, a charity
encouraging the active involvement of disabled people in sailing.
JW closed the reports section announcing that
62 CD’s have been sold in the past year along with 2 films and 4 burgees.
No queries were raised on the reports.
4 STEERING GROUP
JW listed the current
Steering Group as:
John Williams, Brendan Mason, Nigel Seary, Doug
Hoadley, John Stevens, Brian West and Chris Sinnett in Holland.
JW thanked the steering Group for the support
they have given him and outlined how it helps to rationalise any decision
making when different options can be dispassionately considered by a number
of people.
JW reported that all the existing members are
willing to stand and asked Mike Hoban (MH) if he would be willing to join.
He agreed to do so.
On proposal by JW the Group re-elected the steering Group and all post
holders en-bloc unanimously.
5 Any Other Business
MH asked JW if the UPS purchased had been
helpful; JW outlined that since its purchase the website computer had not
suffered any power outages and had remained stable and well behaved.
JW reported that BM had donated a flash memory
device to the website that now performed a backup archive on a daily basis.
This resulted in a store of the website files including the photos being
held off the computer.
JW and the group extended warm thanks yet again
for BM’s efforts in supporting and nurturing the website and relieving JW
from as much computer stress as possible.
DH extended a repeated thanks from the group
for all the hard work he has and continues to put into the group, its
membership and the website. The group unanimously supported Doug’s motion on
this.
JW asked if any dates of events become know
please let him know and he would publish them on the website.
6 AWARDS
JW recalled that
following extensive renovation works, a multi-boat raiding party to Kent and
the eventual recovery of Glasstide to a swinging mooring in Tollesbury
Creek, it was appropriate to award the Seamanship Award, the Brian Sturrock
Trophy, this year to John Stevens for the diligent, thorough and fully
observed recovery of this Glasstide to a Tollesbury saltings mud berth –
only made possible by members observing the entire proceedings on the
Fellowship Afloat Trinity lightship webcam that had only recently been
repaired following a donation by the EOG !!
JW had donated a Group burgee for display at
Bradwell Marina bar Cruising Club to Mike and Anita for kindly hosting us.
Finally JW was happy to award a Tankard to
Brendan Mason in recognition of his undoubted computer expertise and support
to JW, without which the website and group would not continue to go from
strength to strength.
The group warmly and unanimously endorsed these
awards and congratulated the recipients.
JW thanked all those present for attending and
brought the meeting to a close at 3.15pm
******************************
Saturday 28th March
2009. Our Annual Meeting!
The Steering Group was elected as follows, Nigel Seary, Chris Sinnett, Doug
Hoadley, then Webmaster Brendan Mason, Fund Manager Brian West, Database
Manager John Stevens and Website Coordinator, John Williams.
Below are the minutes of last years meeting as agreed today at Bradwell
21.3.10.
John Williams
******************************
EVENTIDE OWNERS GROUP
6th Annual General Meeting
Saturday 28th March 2009
Held at Bradwell Cruising Club Marina Bar
Meeting formally opened by John Williams (JW) at
1.00pm.
JW warmly welcomed the 12 registered members in
attendance.
1. APOLOGIES.
JW opened the meeting and welcomed all present. JW
circulated copies of last years AGM Minutes and todasy’s agenda to all
present.
He read messages from 8 members who had forwarded
their apologies.
JW also thanked the staff present at the Marina
bar for allowing EOG to hold AGM.
2. MINUTES.
The published Minutes of AGM from last year dated
5th April 2008 were read over by JW and following proposal by Doug Hoadley
(DH) and seconded by Darian Williams (DW) they were unanimously accepted as
an accurate record.
3. REPORTS.
3.1
Database Manager
JW extended the apologies of the Database Manager,
John Stevens (JS), who was unable to attend due to personal health issues.
J W gave a
brief report outlining progress and growth of the website owners database
and stated he would cover some matters in greater detail at the Website
Co-ordinator report
3.2
Fund Manager
JW read out a Treasurers Report submitted by Brian
West (BW) and produced accounts which will be appended to the website in due
course.
To summarise the financial position of the group a
small net profit was made of £38.17 in the last year; resulting in a current
cash-in-hand position of £1279.69 after all disbursements were made.
Copies of the current accounts were circulated to
the meeting. These accounts show the financial position of the group as at
year end 29th February 2009.
They are summarised in that Income was £929.45,
Expenditure totalled 891.28 and Total Funds to Hand are £1279.69 with
£1249.93 in the bank and £29.76 with Paypal.
JW welcomed the accounts position and explained,
like last year we continue to maintain a healthy financial position.
2.
Discussion took place around some proposed
expenditure uses and JW asked to return to this area with a consideration of
a Sea Cadets donation to be covered at Any Other Business (5).
The accounts were proposed as an accurate position
to the meeting by Mavis Neale (MN) and seconded by Margaret Lonton (ML),
they were unanimously accepted by those present.
3.3 Website Co-ordinator
JW explained that we have continued to increased
in membership and the website has commensurably grown in size. He explained
that whilst the site was functioning well there had been a few problems and
as the site surpassed 1GB in size a new host provider might be required.
JW detailed a great deal of help proferred to him
by Brendan Mason (BM) who had now become the de-facto Technical Advisor to
the group.
JW heartily thanked BM for his continued efforts in keeping the site, and
JW’s machines running correctly.
A formal vote of thanks to BM was proposed by Mike
Hoban (MH) and seconded by Mavis Neale (MH).
The group unanimously agreed and gave Brendan (BM)
a warm round of applause.
JW then thanked the Steering Group members for
their unstinting support throughout the year.
JW reviewed a difficult sailing season with few
dry favourable weekends and noted Mavis Neale’s (MN) warm hospitality at the
Walton meet. He displayed a beautiful photo of a sunrise over the Pye End
buoy taken on departing.
Another good sail was the Cruise in Company event
in October.
JW moved onto activities through the website which
had resulted in 68 Plans CD’s being sent and gave a breakdown of the
requests as follows:
Waterwitch 13 copies, Eventide 18 copies, Senior
17 copies, Riptide 8 copies, among Other Designs has been a copy of Colin
Faggetter Teal design.
JW said it appeared to be mainly restorers
purchasing the plans.
Of note is that they are building 10 Seniors in the Philippines from plans.
Selway-Fisher are now producing a stitch-and-glue
version of the Senior plans.
It was a general wish within the group that more
boats of our types are built and restored.
JW then returned to the Database from an update
submitted by JS
JW explained that work continues on the mapping
function with JS and BM dealing with the technical conundrums it throws up.
JW expressed his thanks to JS for his continued
hard work maintaining and developing the database. JW stated that JS has
continued to show outstanding committment to the Database upkeep despite
difficult personal circumstances.
JW outlined that we now have over 800 registered
members who are joining on average at the rate of two per week.
JW extended thanks to Nigel Seary (NS) for the
donation of 1000 CD covers which should keep the group supplied for many
years to come.
3.
JW explained that should it be necessary to change
the web-hosting from Easyspace he will discuss it with the Steering Group
and BM about how to proceed. At 1.1Gb the website is the biggest of its type
within the UK.
Among other items of note that have occurred in
the past year JW has obtained the plans for a steel Alan Buchanan boat and
he will write to the designer seeking permission to use them.
JW outline how the current and former owners of CEVAMP have been re-united
through the group.
JW said it had thus been a successful year with a
number of former owners re-united with their former boats.
JW again thanked BM and the Steering Group for their help.
A query was raised requesting Doug Hoadley’s name be added to the Steering
Group list as it had been omitted.
JW then asked that NS and BM names be also added
to the Steering Group list. JW will
subsequently publish, on the site, a comprehensive list of Steering Group
members.
(Authors note: this has been delayed by the
delayed completion of the minutes by MH)
A group discussion then ensued with various
members thanking JW for his continued commitment to the group concluding
with a unanimous agreement to a suggestion by BM that JW be supplied with an
Uninterruptable Power Supply to prevent JW spending inordinate amounts of
his own time rebuilding the website following power supply problems.
This motion was formally proposed by MH and
seconded by DH with unanimous agreement.
4 STEERING GROUP
JW suggested that, with the above amendments
included, the Steering Group be re-elected en masse.
This was proposed by Jo Hoadley (JD) and seconded
by Norman Hunt (NH). The group unanimously agreed the motion.
5 Any Other Business
Discussion then returned to JW suggestion that an
annual donation to the local Sea Cadets group be established.
It was agreed that such a donation should be made each year, funds
permitting, and to be limited to a maximum of 20% of Funds at hand.
The motion was proposed by BM, seconded by MN and
unanimously carried.
JW requested that the procurement of an EOG stamp
be deferred whilst ongoing computer issues were being addressed. This was
proposed by JW, seconded by DH and again unanimously agreed.
JW explained he hoped to obtain a similar
anti-foul discount this year from Marclear to that given last season.
JW gave details of members discount available from
Craft Insure who have a link on our website and who support our Seamanship
Awards.
JW hoped that the Scottish and Solent Sections
would hold meets as they had been thwarted by poor weather conditions last
season.
4.
6 AWARDS
JW stated that unfortunately he did not have
examples of oustanding seamanship worthy of awarding the B arry
Sturrock Trophy this AGM but hoped that a better seasons sailing later this
year would give rise to one worthy of making the award in future.
JW made an award to MH for taking the minutes (MH humbly seeks to return
same for being so poor in returning completed minutes to JW in a timely
fashion)
On behalf of the meeting JW extended the thanks of
the group to Mike & Marie of Bradwell Marina bar for kindly hosting the
meeting at relatively short notice.
In conclusion JW thanked all those for braving the
chilly weather and travelling to attend the meeting and formally closed the
meeting at 1.50pm.
J.W.
******************************
Here are the minutes of the 2007
meeting, as approved at the 2008 annual meeting.
EVENTIDE OWNERS GROUP
MINUTES OF 4th ANNUAL MEETING
Saturday 24th March 2007
Third Annual meeting. Opened by John Williams at 15:07pm.
14 registered members present. Plus 1 late comer, delayed due to problems
on the M25.
1. APOLOGIES.
John opened the meeting and welcomed all present. He read apology
messages from numerous members mainly concerning distance or a huge accident
on the M25 that grid-locked all major towns and access routes in the area.
2. MINUTES.
Minutes of last year’s meeting on 26.2.2006 read and agreed.
Proposed by: Doug Hoadley.
Seconded by: Mavis Neale.
Passed unanimously.
3. REPORTS.
3.1 STEERING GROUP DISCUSSIONS.
2 of the major decisions that were made in the past year were:
The scanning of available group plans.
Now that we have sorted out the legal aspect of our drawings, we can
copy them and offer them for sale, as long as we don’t make a commercial
activity of it.
Therefore the issue of the cost of large-scale scanning arose.
o General Designs
The scanning of any available drawings offered by members,
friends, etc.
o Colin Fagetter Designs.
Colin generously offered us all of his designs for scanning.
These will then be offered for sale, with a max of £10 royalty.
There were 70 large format sheets to be scanned.
As some of these sheets were very large, scanners of this scale
were not generally available.
JW found a very good deal with a local printing firm who did them for
half-price, and some extra’s throw in. We now have all but the obscure
Mouette and the steel version of the Waterwitch. Nearly there.
Increased costs.
JW has been creating the CD’s, printing the labels, driving them down
to the Post Office, etc. all out of his own pocket.
John Stevens proposed that the full, real cost of running
the group should be reflected in the group’s expenses.
Seconded Ann Morgan, agreed unanimously.
To this end, the price of the cd’s and dvd’s has risen slightly to
reflect this.
To date, a total of 60 copies have been sent out.
Hopefully, in the future, we will be able to create internet links to
allow a "virtual" meetings via Skype telephones. This may also be used for
the Annual Meeting.
3.2. WEBSITE REPORT.
The website has had a total of 79,036 hits. This, in a period of less
than 4 years.
It takes up a total of 900mb of webspace.
As we have a current limit of 1gb, it is proposed to delete a second copy
of the gallery
pictures. (This was created to help in web editing but this has not
offered the benefits over the
space costs and is pushing us over our limit).
3.3. 2007 MEETS.
The overall schedule has been created and will be posted on the website.
We are trying to encourage other regions to organize their own local
meets.
All we need is a date and location and we will help organize rest.
3.4. OTHER VENUES FOR MONTHLY MEETS.
The regular venue at The Bell in Danbury has been taken over by new
management so we are looking at possible alternatives. The Anchor was tried
last month but found to be "EOG-unfriendly". It is more a formal restaurant
and does not lend itself to our rather informal format.
JW will be reappraising The Bell and will try to negotiate a similar
arrangement to the previous one. Watch the website for news.
3.5. DATABASE MANAGER REPORT.
(Here is a summary. Further details to be posted on the website).
MEMBERS.
505 Total registrants.
281 Owners.
99 Friends and Contacts
29 Ex-Owners and Members
8 Others
88 Status to be determined or ratified
BOATS.
462 boats. Including those from owners and those reported via other
sources.
LOCATIONS.
Our 505 registrants are spread all over the globe in 27 different
countries.
345 Total UK
301 England
22 Scotland
20 Wales
2 Ireland
160 Total International
34 Australia
21 USA
16 New Zealand
13 France
12 NL
9 Canada
55 Others
3.6. ACCOUNTS REPORT.
Accounts will be published shortly on the website by Brian West, Fund
Manager.
In his absence JW gave a report of the past year’s accounts for approval.
The current cash at hand balance as £809. We had a Trading Profit of
£398. The past year’s expenses to date are £479 and income was £877.
JW explained that Web site Expenses were lower than expected due to the
Web Hosting company giving us last year free, due to the errors of the year
before. Extra costs were made for stocks of cd’s and labelling materials,
also the cost of scanning all the Colin Faggetter designs, plus the
enlargement of the Mail Inbox as it was not capable of holding all the
incoming traffic.
Income was higher than expected due to many cd’s and dvd’s being
purchased, plus some large donations. JW noted that the creation of a PayPal
facility has made paying easier for those countries that had no GB Sterling
accounts.
Proposed by: Darian Williams
Seconded by: Doug Hoadley
4. ELECTIONS.
Officers Elections – JW reported all officers have resigned prior to the
meeting and wish to stand for re-election en bloc.
Proposed by: Ann Morgan
Seconded by: Brian Neale
Re-elected unanimously.
5. ANY OTHER BUSINESS.
5.1 Quorum for Steering Group.
JW informed us that it had been proposed at the last A.M. that we should
consider raising the S.G. quorum from 2 to 3.
Due to the nature of our internet-based group, the 2 decisions needed to
be made by the Steering Group in the last year were made via email to the
entire group. So, in actual fact, we always get a full quorum for any
decision. However the proposal was agreed.
5.2 Vote of Thanks.
JW read out a sample letter from many received, praising the website and
all the help offered by those involved.
A general vote of thanks for all of JW’s efforts was given by all
present.
6. AWARDS.
JW awarded the HBSC an EOG burgee for offering their clubhouse for our
meeting, and for their excellent hospitality. It will be mounted in a place
of honour when the clubhouse has been refurbished. (Replacing "the old one"
still there).
It was agreed that a meet will also be arranged during the summer months
between the EOG and the HBSC.
John Stevens was awarded a set of commemorative Trafalgar stamps for
stepping in to take the minutes.
The Best Article in the Spring 2006 Newsletter was voted to be Neil
Beaumont for his article about ‘The Cause’. He was sent a set of Trafalgar
stamps too.
John Williams then brought the meeting to a close at 15:55.
******************************
EVENTIDE OWNERS GROUP
MINUTES OF 3rd ANNUAL MEETING
Wednesday 22nd February 2006
The Bell P.H., Danbury, Essex
First Annual Meeting. Opened by John Williams at 8.15pm.
10 registered members present.
1. APOLOGIES
John opened the meeting and welcomed all present. He read apology messages
from numerous members mainly concerning distance or weather for not
attending. John Williams (JW) outlined that registered members have
increased by another 100.
2. MINUTES
Minutes of last years meeting on 23rd February 2005 read and agreed.
Proposed by: Doug Hoadley
Seconded by: Jo Hoadley
Passed unanimously.
3. REPORTS
Accounts will be published shortly on the website by Brian West, Fund
Manager. In his absence JW gave the current cash at hand balance as £469.
The past years expenses to date are £130 and income of £240. JW explained
that future costs will be in the region £150 to run the website and about
£250 to purchase more burgees as the supply is almost exhausted.
An interlocutory motion was proposed by Mavis Neale and seconded by Mike
Hoban that John Williams should be recompensed for phone calls and
stationery costs made in the interest of the Group. Motion passed
unanimously.
Accounts as presented were moved for acceptance by Proposer Sid Taylor,
and Seconded by Brian Neale. Motion passed unanimously.
The Database Keeper, John Stevens (JS), had sent his apologies so his
report was given by JW. After some computer problems JS has now got the
database up and running well with over 350 entries. These break down to
about 250 owners and 100 friends. It is hoped that a location map showing
members boats will be added to website soon. Members of the Steering group
will be sent a copy of the database.
Steering Group – JW reported on behalf of the Steering Group that no
actions were required. The website is over 500mb in size but has nearly
double that to grow into. Tim Gibson in Australia is now the website
coordinator. The website has had 56436 hits to date and is one of the most
highly regarded sites by YM, PBO et al. Research with JS will take place to
see if we can have some sort of internet conferencing for next year's AGM to
include our Australasian and Dutch members and maybe others.
Drawings – The Waterwitch plans have yet to be scanned with the idea that
they should be passed on to whoever needs them at cost. Plans for the 3
Tonner, Wild Duck, and Goosander are currently being sought. There is a
possibility that some Goosander plans may be available to the group soon.
Meets & Events – JW reported that a number of East Coast meets have been
arranged and these are in line with last years events. Should any members
from elsewhere want to suggest a venue and date they would be warmly
welcomed.
4. ELECTIONS
Officers Elections – JW reported all officers have resigned prior to the
meeting and wish to stand for re-election en bloc.
Proposed : Sid Taylor
Seconded : John Williams
All officers were re-elected unanimously.
5. ANY OTHER BUSINESS
Mavis Neale asked that the minutes reflect the sad passing of Brian
Sturrock during the year and a vote of thanks for his tenacious efforts in
the formation of this group. Members unanimously agreed. Further thought
will be given to giving a lasting memorial to Brian in the Group whether
this is by an award in his memory or an event.
Ann Morgan proposed a vote of thanks for all the continued efforts by
John Williams in constantly promoting the growth and vitality of the Group.
Passed unanimously.
Further discussion were held on increasing the minimum quorum of the
Steering Group for decision making from two to three persons. Those who
expressed a view all felt that it might be stronger for the group. This is a
matter to be looked at be the Steering Group itself and then brought forward
at next years AGM for ratification if change required.
6. AWARDS
Briony & Justin Findlay from Isle of Skye were awarded the 'Tillerhand'
device in recognition of the best article or log submitted to the website.
It can be read, with photos, online.
Mike Hoban was given a Metcall calendar for compiling the minutes.
John Williams then brought the meeting to a close at 8.37pm.
****************
EVENTIDE OWNERS GROUP
MINUTES OF 2nd ANNUAL MEETING
23rd February 2005
The Bell P.H., Danbury, Essex
First Annual Meeting Opened by John Williams at 8.15pm.
Agenda agreed by all present. 7 registered members present.
1. APOLOGIES
John read apology messages from numerous members mainly concerning distance
or weather for not attending.
2. MINUTES
As it is the inaugural meeting, no previous minutes exist. Minute taker for
this meeting is Mike Hoban.
3. CONSTITUTION
General discussion took place including written suggestions sent to John
Williams to modify the constitution slightly from that posted on the group
website.
The modifications are:
Section 3. Membership - Addition of words ‘who have been registered for 1
year’ after word ‘designers’ in first paragraph.
Deletion of last sentence in first paragraph ‘(The boat in question should
be their main craft.?)’. Addition of word ‘Associate’ after words ‘Non
Voting’ in second paragraph.
Section 5. AM - Addition of sentence ‘Nominees must also be registered
for one year.’
Section 15. The Website - Addition of ‘and any forum(s)’ after words ‘The
website’ at beginning of paragraph.
Section 17. Code of Practice - Insertion of the words ‘within 1 month or’
in penultimate sentence after words ‘explain their actions’. Addition of
sentence ‘A opportunity to appeal will be give at the next Annual Meeting.’
at end of paragraph.
All present voted unanimously to adopt the modified constitution.
4. STEERING GROUP
John Williams explained that three members have volunteered to be on
the Steering Group. They are himself, John Stevens and Doug.
All present agreed unanimously that the above three members will form the
first Steering Group.
John will seek overseas members to join these members later. Mike Field,
Chris Sinnet.
5. WEBMASTER, COORDINATOR, & FUND MANAGER
All present agreed that the following will take on the positions:
Barry Sturrock – Webmaster
John Williams – Coordinator
Brian West – Fund Manager
John Williams pointed out that the Webmaster & Fund Manager will be
Associate members and therefore will not have voting rights.
6. ADVISORS STATUS
General discussion took place around advisors to the group. It was agreed
that any one could be an advisor to the group as all advice will be
gratefully welcomed.
Advisors do not have any extra voting rights or other influence over the
group.
7. MEMBERSHIP STATUS
John Williams explained that we have now approximately 260 members of which
about half have been involved for at least a year. 200 of these are owners.
This means the group has grown from almost ten fold in less than two years.
Membership status has now been clarified by the above modifications to the
constitution.
8. ANY OTHER BUSINESS
The only other item raised was the suggestion by John Williams that the
group holds Eventide Encouragement Days to voluntarily gang together to help
a member who may have a particularly difficult task in building/restoring or
to help a member get a boat finished.
Everyone present agreed it was a good idea and John will look to publish
details on the website.
9. VOTE OF THANKS
John suggested a vote of thanks from the group to Barry for all his efforts
in building a superb website as the focus for the group and his invaluable
education in the ways of computing. This was unanimously agreed.
Meeting closed at 9.05pm
******************************
At the first or 'Inaugural' meeting at Danbury on Wednesday 23rd of February
2004, the new constitution was agreed. It is as you see it
below. We are fortunate to have with us an owner who
is versed in this sort of constitution writing, Andrew, we thank him for his
guidance. The minute taker for the evening, Mike, has sent the
typed up minutes, and I have amend the draft constitution and we will
have now found a
place on the site for it to reside. Alongside it will be the minutes
of meetings and accounts in the fullness of time. A big thankyou to those
who travelled to Danbury to help and to those who troubled to phone or mail
in their comments and votes! In the end the snow did not materialise, but
with the threat of it so real, many wisely stayed indoors! Another
good night and meal, was had by all who attended!
**********************************************
The Steering group, as voted in at Danbury at
the 'Inaugural' Meeting,
Re-elected 2005, 2006, 2007 and 2008, with
the addition of two new members. amended 2009, see above. John Stevens ,
Database Manager, Eventide and Senior Owner Mike Field, 3 Tonner owner in Australia.
Chris Sinnett, Senior owner, in Holland Doug Hoadley, Waterwitch Owner Nigel Seary, (elected
2008), Eventide Owner Brendan Mason, (co opted after 2008 meeting as
Technical advisor), Wild Duck owner. The following were elected as well,
Tim Gibson,
Webmaster 2005 on, Waterwitch owner, Australia. Brian West, J. P. The Donation Fund Manager, ( Associate Member). John
Williams, The Website Coordinator, Eventide Owner.
**********************************************
For the Accounts see the
Accounts page.
**********************************************
|
.