The Advisors.

 

 

 


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Standard Agenda.

 

1. Apologies.

2. Approve minutes of last meeting.

3. Reports from Database keeper, Fund manger, Website Coordinator, Steering Group.  etc..

4. Election of 'Steering Group' and 'Officers'

5. Any other Business.  ( no votes can be taken on anything brought up in this section, but it will go to the Steering group, and if needed back to the next Annual Meeting.)

6. Awards.  (If any!)

 

Note, any items for the agenda, raised in time, see rules,  will be added prior to item  4. 'Elections of Steering Group' etc.

There is no post of minute taker, one will be appointed from volunteers at the meeting.

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THE CONSTITUTION OF :

The Eventide Owners Group

1. *NAME

The Group (referred to as EOG in this document) will be known as: the Eventide Owners Group.  But shall have power to change its name at the EOG annual meeting,  (‘the AM’).

2. * AIM
The aim of the EOG is to provide advice and support for owners, by owners,  manage the EOG website and any additions to it for the benefit of the owners of any Yachting Monthly sponsored designs and boats by the same designers, namely, Maurice Griffiths, Alan Buchanan, Colin Faggetter, John Rowland and Kenneth Gibbs.  Sailing and builders/restorers meets, of these designs, are to be encouraged. 

 

3.* MEMBERSHIP

‘Full Voting Membership’ shall be open to any person owning, and ‘actively’ either sailing or restoring one of the Y.M. designs, or  owning and ‘actively’ either sailing or restoring  a boat designed  by the same designers, and who have been 'registered' for 1 year.

Non Voting, Associate Membership, (or ‘Friends’ membership), shall be open to ex owners or those perhaps wishing to purchase, those who may have sold, or other interested parties, that for one reason or another do not own one of these designs.

Membership shall be free, but donations are gratefully accepted to ensure continuance of website.

The Group is to be internet based, but  free and open to owners and associate members without web access. Those without web access, but registered for a full year with the EOG, therefore with  ‘Full Voting Membership’, will have the right to vote at the AM.

 Printouts of the latest edition of the 'Newsletter' may be made available to those 'offline' at nominal cost.

A list, database, shall be kept of all owners, their boats  and also of associate members. This information will not be divulged without the consent of the parties involved.

4. * MEMBERS of the steering group

The steering group shall consist of not less than 3 or more than 6 members, and can also include the Webmaster, the Fund Manager, the Web site Coordinator, and the Database Manager if voted in by the members.   Individuals can volunteer or can be nominated annually by the registered members at least 7 days prior to the AM. or in person at the AM.

Not less than 3 nor more than 6 members may be appointed to the steering group at the AM . (except that the first members of the steering group will be those persons who have stepped forward prior to the first official AM.) Members of the steering group may also include the Webmaster, the Fund Manager, the web site Coordinator, the Database Manager, and 'Associate Members' if voted in by members.

The steering group will 'meet' as and when needed only.  The steering group will select their own chair at each meeting. Minutes to be published on the site after ratification.

Any major decisions/problems can be posted on the website and advice sought from ‘members’.

5.* AM
The EOG shall hold an AM once in each year at a place and time designated by the steering group, to be convenient for the majority of members. Every subsequent AM shall be held no more than 15 months after the previous AM.  Notice of every AM and its agenda shall be displayed on the website for not less than 28 days prior to the meeting. ( except the first meeting.)  The notice shall invite nominations for the steering group from any owner who has been registered for at least a year prior to the AM.  Nominees must also be registered for 1 year.  Nominations should be to the web site manager at least 7 days before any meeting.

6. * RETIREMENT
All members of the steering group shall retire annually at the AM but may stand for re-election or be re-nominated.

7.* VOTING

The members of the steering group, shall be elected by a  majority of 'voting members'  present at the AM.   A ‘postal’ vote of all 'members' on the website, may be conducted. If there are more nominations than vacancies those with the most votes shall be elected. If there are no nominations or not enough nominations the retiring members shall have the power to choose further members for the forthcoming year.

8.* OFFICERS

(there are to be no Officers in the normal sense of the word)

At the AM the EOG may elect the Website Coordinator, Webmaster, Database Manager and the Donations Fund Manager for the year. The advisors need not be elected, but a further 3 persons, including advisors, owners and 'Associate Members',  (if they volunteer or are nominated), can act as members of the steering group.  ('Associate Members' in this category will only have no vote at the AM.) 

9.* CO-OPTED MEMBERS
The EOG shall have power to co-opt additional members to the Steering Group at any time during the year for any reason. The number of members of the steering group including elected and co-opted members shall not exceed 6.

10.* DELEGATION
The steering group shall have power to delegate any of its powers to any person or body for better management of the website whether or not such person or body is an elected member of the steering group, but such delegation of power shall not extend beyond the next AM unless ratified by the 'voting members' of the EOG at or following the AM.

11.* ACCOUNTS
The EOG shall keep proper accounts and records which shall be disclosed at the AM, and published on the website.

12.* FUND RAISING

The steering group shall have power to raise funds, seek donations, in such manner as it thinks fit in order to maintain the website or to acquire a legal or beneficial interest in the designs or any additional items it considers beneficial to the Owners Group.  Any such decisions to be ratified at the next AM.  (Membership to remain Free.)

13.* SAFEGUARD

If for any reason no AM is held or the steering group ceases to exist then the website manager and/or the owner members of The EOG may vote online to form a new steering group.

14*. QUORUM
50% of the members of the steering group or 3 members (whichever shall be the greater) shall constitute a quorum at any meeting of the steering group, either in person or on line.

15.* The WEB SITE.

The website and any forums, shall be managed by the web site manager or ‘coordinator’. The web space remains the property of the EOG even though it may be registered by others , on  behalf of the EOG. The coordinator undertakes to update the website on at least a monthly basis and to ensure that any payments are met and claimed from EOG funds where applicable. These payments are to be listed on the website and included in the accounts.

16.* RULE CHANGING

The steering group shall have power to make new rules and regulations or amend any rules and regulations contained herein for the better operation of the EOG and it’s website. Any such changes must be agreed by those 'voting members' present at the next AM or be reversed.

17.* CODE OF PRACTICE

The EOG, its steering group and it’s members must at all time act within the law and with due courtesy and respect. The website is a ‘Family safe’ environment and no items may be allowed that fail that standard. The site manager or coordinator is to ensure no unsafe items are left on the open public pages. Any person who is accused of flouting this code, by another registered member,  may be barred from the site and membership, at the discretion of the steering group. The steering group will allow any such person to explain their actions within 1 month.  There will be the opportunity given to appeal  to the  next Annual Meeting. The members will decide the outcome.

26.2.04

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The constitution cannot now be altered till the next Annual Meeting.

This is  the new fully approved version.  We were fortunate to have a member present who has knowledge of these sorts of constitutional agreements to advise us.

We  altered quite a few odd words as a result of your comments,  in Feb at the first 'Inaugural' meeting we  got them almost right!.  It has to be pointed out that at present both the Webmaster and the Fund manager have no 'vote' at the 'AM' as neither of them now own one of our boats, they do not have a problem with that as they see it is the 'Owners' who should have the say, not the Friends', they are just here to help, and we thank them for that.

J. W.

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Approved minutes of the last Annual Meeting

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EVENTIDE OWNERS GROUP

13th Annual General Meeting

Sunday 20th March 2016

Bradwell Cruising Club, Bradwell Marina Bar.

Minutes

OPENING.

John Williams opened the meeting at 14:30 and welcomed all present.

Copies of last year’s AGM Minutes and today’s agenda together with financial accounts were circulated to all present.

1. APOLOGIES.

Apologies received from Chris Sinnett from The Netherlands (Ex-Senior), Nigel & Heidi Seary (Ex-Barbican). Richard Wells (Eventide) and Doug and Jo (Ex-Riptide).

2. MINUTES.

The published Minutes of the AGM from the last meeting, dated 22rd March 2015, were read and following the proposal by Darian Williams and seconded by Nick Lonton they were unanimously accepted as an accurate report with no matters arising.

3. REPORTS.

John noted that this was the 13th year for the group and we are still going strong.

He mentioned the forthcoming Holland Meet after last year’s successful one.

Still at least 5 informative mails and technical queries every day.

3.1 Burgees.

Burgee sales were 3 down from last year but due to all the preparation work and wheeler dealing from John we now have available stock for at least the next 15 years. Well done John.

4. WEBSITE.

John gave a brief report outlining the website activities for last season.

4.1 Website Manager + Coordinator.

The new service provider is now stable as is the new Enrolment Form.

In the future that will supply input to the EOG database.

There were some issues with MS Outlook where some mails did not reach all recipients.

These have now been re-created and the input is working again.

John receives in the order of 500 emails related to enquiries and new members.

Peter is currently not very well but is soldiering on as much as possible.

He sorts any small problems instantly and also backs up every day so a big thank you for his assistance. The EOG and SOS eBay pages help to create a commission that goes towards his efforts.

The website visit counter increased by 20,000 and is now over 320,000.

Part of this success is from outside links from other sites and search engines pointing to us.

In some cases we are now the number one find on Google. Google Shopping is also active.

Several boats have sold from our classified ads and donations gratefully received for helping out.

The current web editing software is now getting old and unsupported so options are being sought to avoid future problems. John and Peter are looking into a freeware version on Windows 7 or convert to Joomla which is a more modern package. This would require a large effort to convert each page separately so we are looking into a possible auto-conversion.

Also, John has installed Windows 10 but is suffering from known faults. We will see if he keeps it.

4.2 Logs.

John has received several logs that will be added to the site on its own dedicated page, preferably in our Designs section.

We only have a total of 10 so far so more are requested as we know you are busy out there.

4.3 2016 Circumnavigation Part-2.

John is going to complete his UK circumnavigation this year having started in 2013 but having to break off. He will start June 19th visiting the south coast, Scilly Isles, Ireland and Scotland.

He will be (ably) assisted by the Fund Manager, friends, family and John Stevens.

He will be back for the August Bank Holiday meet.

Mails will be backed up by John S and Chris S during the trip.

East region meeting will be cancelled for that period.

4.4 CD Drawings.

Sales were slightly down at 22 from the 24 from 2015 as the market reaches maturity.

As before, the Photos CD now contains over 2,500 of the pictures that are on the web.

4.5 IT Expenses.

John, together with Brian’s accounts, outlined the investments made to upgrading our infrastructure.

4.6 Anti-Hack.

John has re-installed the latest Anti-Hack device on both his SOS site and EOG.

Now stable after good work from our webmaster, Peter.

4.7 IT Hardware Failures/Replacements.

No issues since John Stevens suggested the implementation of the Acronis backup and restore package running every day. Together with the previously installed UPS backup power supply and the NAS network storage and backup, we have survived several incidents and failures and remained working without effect, including a complete pc and website restore.

Also, John has transferred 50GB of data off the full 320GB EOG hard drive to an external drive hooked up to the NAS drive(s) which has improved the performance no end.

4.8 DATABASE.

John Stevens gave a report of the current status of the EOG Database.

Due to last year’s enrolment issues reported above, exact figures are still being compiled.

From what we know at the moment, we had 38 member enrolments in 2015 from 17 countries.

18 Owners, 19 Associated and 1 Ex-Owner.

So far, this year there have been 8 enrolments for the first 3 months of 2016 already.

John S is now maintaining an MS Excel spreadsheet for new entries and sends this to John.

It is now updated with drop-down selection options to make life easier for John when researching and answering queries.

 

5. ACCOUNTS.

Brian distributed a copy of the Group accounts to the members present and gave his report of last year’s accounts. There was a small trading loss due to increased IT investment and expense caused my matters outside of our control. We will be making a report to anticipate future planned obsolescence of hardware and software.

There is a large amount of asset due to burgee stock that will cover the loss in the future.

The accounts were proposed by Nick Lonton and seconded by Darian Williams.

6. STEERING GROUP and OFFICERS.

John proposed that the Steering Group and Accounts Manager, Reps, etc. be re-elected en-bloc.

The group unanimously agreed the motion.

Elected were Website Coordinator: John Williams, Database Manager: John Stevens, Fund Manager: Brian West and Webmaster: Peter Webster.

Retiring Steering Group members are: Nigel Seary, and Chris Sinnett. They are thanked for their good work and will remain as Reps.

Eilard Jacobs (NL) has joined the SG and is also the NL rep organizing the NL meet.

6.1 Representatives

John made another appeal for GH, Senior and Barbican reps to step forward as we have so many members (and queries).

Most of the owners seem to be too busy sailing to have time for desk activities!

7. EVENTS.

Again, we are hoping to have a couple of East Region meetings in late May and end of the year.

The August Bank Holiday weekend might well be at Bradwell this year. To be confirmed later.

NL meet again this year following last one’s success two years ago.

Any further ideas gratefully received.

8. DONATIONS.

We would still like to make a suitable donation to a sailing related activity if possible.

Only requirements are that it be sail related and possibly youth related in getting new sailors started. However, due to the higher than expected IT costs this has had to be reduced in order to have enough of a contingency fund to maintain and guarantee our web presence for all our world-wide members and visitors.

One option is to contribute our smaller donation to a larger fund that will make a difference.

This is being investigated and will be reported to the Steering Committee.

9. ANY OTHER BUSINESS.

Apart from the previously mentioned reports, there was a request for a Disaster Recovery plan to ensure ongoing continuity should any part of the operation become

10. AWARDS.

The Seamanship Trophy was proposed by John S seconded by John W and accepted by the members present.

It was awarded to Ed Martin of the Eventide "Moondancer".

When we know where their boat will be, a plaque will be made and sent to them.

11. CLOSE.

The meeting was closed at 15:30.

Meeting Minutes will be sent to John for checking and adding to the site.

 

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EVENTIDE OWNERS GROUP

12th Annual  Meeting

Sunday 22nd March 2015

Bradwell Marina Bar

 

The meeting was preceded by the celebration of the 84th birthday of one of our founder members, Doug Hoadley. John and Darian did a great job of finding an excellent cake for the occasion.

 

OPENING.

John opened the meeting at 14:10 and welcomed all present.

Copies of last years AGM Minutes and today’s agenda together with financial accounts were circulated to all present.

 

1: APOLOGIES.

Apologies received from Chris Sinnett from The Netherlands and Nigel & Heidi Seary.

 

2: MINUTES.

The published Minutes of the AGM from the last meeting, dated 23rd March 2014, were read and following the proposal by Doug Hoadley and seconded by Brian West they were unanimously accepted as an accurate report with no matters arising.

 

3: REPORTS.

John noted that this was the 12th year for the group and we are still going strong.

He also gave an update of his fitting out of “Fiddlers Green” in preparation of the second half of his UK circumnavigation.

Also, a mention of the Holland Meet.

At least 5 informative mails and technical queries every day.

This is less than last year but that may be due to most questions having been successfully answered.

 

Burgees.

John has spent a lot of time getting a new set of Burgees produced.

Getting the right cloth, the right colour printing, cutting and finishing caused a lot of running about to get it all together. We now have one production run of completed burgees, plus a stock of printed cloth for further finishing when required.

10 have already been sold in January, plus one supplied to someone who gave a large donation.

 

Website.

John gave a brief report outlining the website activities for last year.

 

Website Manager.

There were some technical issues regarding our service provider which required us to switch to a new supplier. Now that this has been accomplished we are working on a new Enrolment Form that will supply input to the EOG database.

The website visit counter has already passed 300,000 and is now over 319k.

Part of this success is from outside links from other sites and search engines pointing to us.

We have discovered many new boats from all over the world.

Also, quite a few boats are being sold after being found on our classified ads.

 

 

Logs.

John made another request for logs from all those active members who may not want to blow their own trumpets (foghorns?).

 Circumnavigation Videos.

John has arranged for the films and videos of his trip to be uploaded on to the site.

 CD Drawings.

24 were sent in 2014 which is down from 34 from 2013.

Most seem to be used by owners for technical reference.

7 were for Eventides and 7 were for Seniors.

The Photos CD now contains over 2,500 of the pictures that are on the web.

 Forum.

It seems there is not much action on the Forum.

It might be due to Facebook and other tools now being used.

 IT Expenses.

John, together with Brian’s accounts, outlined the investments made to upgrading our infrastructure.

 Anti-Hack.

John has installed an Anti-Hack device on both his SOS site and EOG.

There is a small issue with some text content which is being sorted.

Peter, our webmaster, is doing a sterling job sorting out all the technical issues and niggles. Well done to him!

 Anti-Spam Checker.

John has installed an Anti-Spam checker to not only prevent spam on our site but to remove us from being registered as spammers on other sites which would mean us getting blocked.

It needs John to perform regular checks and updating but seems to be working well now.

 IT Hardware Failures/Replacements.

 Hard drive.

Due to a pc hard-drive failure, John had to get it replaced and reloaded.

Although this was successfully completed, there was a lot of work involved in getting all the data restored correctly. It is now mirrored on a third drive which has a USB outlet for further backup.

This is also shared with Peter so that an extra backup location is provided.

 UPS (Uninterruptible Power Supply). 

As John’s rural property suffers from frequent power cuts, including 9 in the recent past, he has had to replace his UPS which failed after 7  years to prevent losing further hard drives, etc. due to sudden shutdowns.

 NAS (Network Attached Storage) Drive.

After much investigating, John found a good deal on a NAS drive.

This provides a networked storage facility with various mirrored backup and restore facilities.

(This is in addition to the pc hard drive which failed).

It has the facility to be able to remove the offending drive while the active drive continues to function. A new drive can then be inserted which is then restored from the active drive.

All good stuff which should make sure that we do not lose all the unique and irreplaceable data that has been built up over the decades.

 DATABASE.

John Stevens gave a report of the status of the EOG Database.

Due to the enrolment issues reported above, exact figures are still be compiled.

From what we know at the moment, we had 51 enrolments in 2014 for full (28), associated (19) and ex (3) members. So far, there have been 9 enrolments for the first 2 months of 2015.

He is working with Peter to get a shared solution to the db input.

 When this is ready we hope to get a map up and running to show boats and their locations.

This was attempted previously but the tool was too complex to maintain. We are hoping to use a more standard tool such as the ones seen showing red buttons on a map when doing a search.

This will be part of a separate “Member’s” area due to Data Protection.

 The master database is on John Stevens’ pc using Access which requires the most expensive version of MS Office. To avoid all of the EOG Steering Group requiring this expensive option, John S makes an MS Excel extract and sends this to the S.G. It is now updated with drop-down selection options to make life easier for John W when researching and answering queries.

 ACCOUNTS.

Brian distributed a copy of the Group accounts to the members present and gave his report of last year’s accounts.

This was the first year that the EOG made a book loss. This was due to two main items.

Firstly, the investment made in setting up for the burgees. (However, this is offset by the value of the stock on hand for further sales) and IT investments. A total of £429 was also offset by £250 that came in a few days after the close. Therefore, we are looking healthier than the raw figures might suggest.

The accounts were proposed by John Stevens and seconded by Doug Hoadley.

 4: STEERING GROUP and OFFICERS.

John proposed that the Steering Group and Accounts Manager, etc. be re-elected en-bloc.

The group unanimously agreed the motion.

Steering Group members are: Nigel Seary, Nick Lonton and Chris Sinnett.

Also elected were Website Coordinator: John Williams, Database Manager: John Stevens, Fund Manager: Brian West and Webmaster: Peter Webster.

 4.1: Golden Hind Representative?

John made an appeal for a GH rep to step forward as we have so many members (and queries).

Most of the owners seem to be too busy sailing to have time for desk activities!

 5: EVENTS.

We are hoping to have a couple of East Region meetings in late May and end of the year.

The August Bank Holiday weekend might well be at Bradwell this year. To be confirmed later.

We have been offered an official invite to North Fambridge for the May Bank Holiday.

There should be ample facilities and sounds promising.

Any further ideas gratefully received.

 6: DONATIONS.

We are still looking to make a suitable donation to a sailing related activity.

Only requirements are that it be sail related and possibly youth related in getting new sailors started. Darian suggested an activity being arranged at her work which we could contribute to.

This is being investigated.

 7: ANY OTHER BUSINESS.

There was no A.O.B. this year.

 8: AWARDS.

The Seamanship Trophy was proposed by John Stevens and accepted by the members present.

It was awarded to Victor and Olga who are originally from Croatia for the preparation of their Atlantic Clipper “Existence” and subsequent transatlantic crossing… complete with 3 children!

As they are now on the other side of the pond, a plaque will be made and sent to them.

(Unless someone wants to send John W to do it in person!).

 CLOSE.

The meeting was closed at 15:00.

 

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Steering group members as of March 2016.

John Stevens , Database Manager, owner  26ft Eventide  'Glasstide' and ex Senior Owner

Nick Lonton, Steering Group Member and part owner and builder of  WW 'Bonito'

John Williams, The Website Coordinator, Owner and builder of 27ft Eventide 'Fiddler's Green' .

Eilard Jacobs Netherlands Rep and Vulcan Owner

Peter Webster, Webmaster

We are looking to Co-opt  Golden Hind, Senior and or Barbican owners to the Steering Group.  If you are a full member and wish to assist please contact us.

enquiries@eventides.org.uk

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Approved minutes of 2014 meeting.

EVENTIDE OWNERS GROUP

11th Annual General Meeting

Sunday 23rd March 2014

Bradwell Marina Bar

The meeting was preceded by the celebration the 83rd birthday of one of our founder members, Doug Hoadley. Darian supplied a stack of cakes with candles!

1. APOLOGIES.

John opened the meeting at 2.pm. and welcomed all present. Copies of last years AGM Minutes and today’s agenda circulated to all present. Apologies received from John Stevens, Chris in the Netherlands, Nick Lonton, Heidi Seary.

2. MINUTES.

The published Minutes of AGM from the last meeting dated 17th March 2013 were read and following proposal by Doug Hoadley, seconded by Brian West. They were unanimously accepted as an accurate record with no matters arising.

3. REPORTS.

Website Manager

John gave a brief report outlining the website activities. The website visit counter has passed 174,300! This is 7,800 visits in a year.

There are in excess of 2345 boat photos on the site up 170. Total number of boats on the site now stands at 585. We are still getting upwards of 5 emails per day

John explained the work it has taken to protect the website by Peter Webster had paid off.

37 CD’s of drawings have been sent out this year; the most popular continues to be the Eventide with 9, followed by the WW at 4 copies, 4 for the Senior design. 2 copies of Teal, 2 Goosanders and 1 Mallard, these last 5 would result in a donation to the RNLI on behalf of Colin’s family.

1 Burgee left from the old batch and yesterday John took delivery of the first 10 of the new ones. 50 ordered. John explained they were made of a very durable material, as used on the yellow racing marks locally. The price was as yet to be announced, but it was hoped to keep the price the same as the first burgees, purchased 10 years back!

Ebay Page. John reminded the members to continue using that page, as it benefits the Group. The Webmaster could receive £25 to £50 a month as a result for his efforts.

John explained that the weather had curtailed many of the planned events again last year. Even his trip was blighted by the bad weather… 800 miles in cold and wet weather! It was to be hoped that we would be more successful in the coming season if the weather will permit. Sadly the idea of making the films of the trip viewable on the site had not worked, but 5 DVD’s were available at cost to anyone who wanted to view them.

John reported that he had been approached by Rodney Leaper, the leader of the old association. Rodney confided that there was no sailing done and with few members and no one assisting him, he proposed winding it up, selling the assets! The few members attending a meeting said they would like to keep it going, just as a social club but would like closer ties with us. It was  suggested they only need enrol and agree our principles, which are that an ‘owners group’ should be run by ‘owners’. However I suggested that there were some of the old group whose rudeness and demeanour would never make them welcome within the EOG.

The sale of their assets was not of interest to us and we were not about to rush buy them.

The Steering group had been consulted and had decided to wait and see if any more of them enroled.


Fund Manager

Brian West circulated a copy of the Group accounts, that he had prepared, to the members present.

To summarise, Brian stated that there had been a profit of £331.35 for the year. There was £2,393.71 in the funds.

The Accounts were accepted by the Group unanimously following a motion proposed by Brian and seconded by Doug.

The Group thanked to Brian for continuing to produce the accounts. A copy posted on the site soon.

Database Manager

John Stevens was not able to attend, having been involved recently in a serious car accident, we all wished him well. John W. explained we have had 36 enrolments in just the last 6 months and a total of about 1500, owners are joining at a rate of over one a week. John S. reported he had computer problems and is still trying to catch up with 3 years backlog of enrolments.

4. Steering group

John W. proposed that the Steering group and Accounts manager etc. be re-elected en bloc. Doug and Mike were standing down as they had sold their boats and Nick Lonton had been persuaded to stand, as part owner of his family’s Waterwitch, ‘Bonita’. The group unanimously agreed the motion. Steering group members elected, Nigel Seary, Nick Lonton and Chris Sinnett. Also elected the Website coordinator, John W, Database Manager, John S, Fund Manager and Brian West. Webmaster, Peter.

5. Events

The August Bank Holiday weekend may well be at Bradwell. There will be an announcement on the website.

The events for the forthcoming season will be posted on the website in due course.

6. Donation

John asked for suggestions for a youth sailing charity for us to support. We have contact with 3 youth groups at the moment, each restoring Eventides. Gosport youth group, the Liverpool youth challenge group and a doctor from Folkestone with a club there.

It was suggested John establish how these groups were progressing and the Steering group would then decide where to send a donation, or donations to each maybe.

7. Any Other Business

Brian West stepped up to read a letter from John Stevens eloquently proposing the website coordinator, John Williams for the Seamanship trophy, base on his extensive log of the preparations made to fit out Fiddler’s Green for the trip, his handling of the rough weather during the first couple of weeks and his interesting daily log to share the experience with all.

8. Awards

The Seamanship Award was therefore presented by Darian to John W.

In conclusion, John thanked all those for travelling to attend the meeting and formally closed the meeting at 2.10pm. He thanked the staff present at the Marina bar for allowing EOG to hold A.M. again.

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Approved minutes of 2013 meeting.

EVENTIDE OWNERS GROUP

10th Annual General Meeting

Saturday 17th March 2013

Held at Bradwell Cruising Club Marina Bar

 

Meeting formally opened by John Williams at 1.20pm.

JW warmly welcomed the 12 members in attendance.

1. APOLOGIES.

John opened the meeting and welcomed all present. Copies of last years AGM Minutes and today’s agenda circulated to all present. Apologies received from Darian, Chris in the Netherlands, Mike Hoban, Brian and Mavis Neal.

2. MINUTES.

The published Minutes of AGM from the last meeting dated 17th March 2013 were read over by John and following proposal by Brian West, seconded by Doug Hoadley they were unanimously accepted as an accurate record with no matters arising.

3. REPORTS.

Website Manager 10th birthday of EOG…

John gave a brief report outlining the website activities. The website visit counter has passed 166500! This is over 10000 more than last year.

There are in excess of 2170 boat photos on the site. We are still getting upwards of 5 emails per day

John explained the work it has taken to protect the website by Peter Webster.

We have purchased a real copy of Microsoft Office, £150, to repair the problems we were left with from a pirated edition. It was cheap because a local firm sells ‘box damaged stock’.

33 CD’s of drawings have been sold this year; the top seller continues to be the Eventide with 10 sold followed by The WW at 6 copies, 4 for the Senior design. 2 copies of Teal sold.

No Burgees left and John will look to buying the material to have more made. He is looking for suitable printer, any suggestions please contact him.

John noted that the current EOG is now in its 10th year and is still receiving favourable comments.

Ebay page. John reminded the members to continue using that page as it benefits the Group.

John explained that the weather had curtailed many of the planned events again last year including the jubilee cruise. It was to be hoped that we would be more successful in the coming season if the weather will permit.

He explained that the first event this season is the May BH weekend for a local cruise on and around the Blackwater.

John was planning to leave on May 19th to attempt a trip round England Wales and part of Scotland.

As yet the Solent area members have yet to hold a meet but maybe it will happen this year.

The August bank Holiday weekend should be a Regatta weekend.

Fund Manager

Brian West circulated a copy of the Group accounts he had prepared for this year to members present.

These accounts will be appended to the website in due course.

To summarise Brian stated that there had been a profit of £466.91 for the year.

 

Brian suggested finances are kept under review to maintain the healthy position of the Group’s finances.

The Accounts were accepted by the Group unanimously following a motion proposed by John Stevens and seconded by Nigel.

John W brought the attention of the meeting to the fact that we had just one burgee left. It was being kept as a pattern.

The Group thanked to Brian for continuing to produce the accounts.

Database Manager

John Stevens explained he hoped to restore a historical Database as soon as practicable. He had thought there were now 1150 enrolments, less than he had originally thought. But there were gaps in mails etc.

He has a new PC now and is working on the database again.

4 STEERING GROUP

John W suggested that the current Steering group and Accounts manager etc be re-elected en bloc. The group unanimously agreed the motion. Steering group members Doug Hoadley, Nigel Seary, Mike Hoban and Chris Sinnett. Also Site coordinator, John W, Database Manager John S, fund manager Brian. Webmaster Peter.

5 Events

The events for the forthcoming season will be posted on the website in due course.

6 Donation

The Steering group had recommended the Group invest in new software this year rather than donate to any charity, to be reviewed in a year. Agreed by all.

7. Any Other Business None.

8. Awards

There had been no nominations for the Seamanship Award so it was not awarded.

John thanked the staff present at the Marina bar for allowing EOG to hold AGM again.

In conclusion, John thanked all those for travelling to attend the meeting and formally closed the meeting at 2.10pm.

 

**********************************************

 

Below are the minutes of the Annual Meetings, published once agreed at the next A.M.

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EVENTIDE OWNERS GROUP

 

9th Annual General Meeting

Saturday 25th March 2012

 

Held at Bradwell Cruising Club Marina Bar

 

 

Meeting formally opened by John Williams (JW) at 1.15pm.

JW warmly welcomed the 12 members in attendance.

 

1. APOLOGIES.

JW opened the meeting and welcomed all present. JW circulated copies of last years AGM Minutes and today’s agenda to all present.

Apologies received from 5 members

 

 

2. MINUTES.

The published Minutes of AGM from the last meeting dated 13th March 2011 were read over by JW and following proposal by Doug Hoadley (DH), seconded by Margaret they were unanimously accepted as an accurate record with no matters arising.

 

3. REPORTS.

3.1 Website Manager

JW gave a brief report outlining the website activities.

JW is consistently receiving in the region of 5 emails per day with many enquiries around historical aspects of the designs.

The website visit counter has passed 158000! This is over 10000 more than last year.

There are in excess of 2002 boat photos on the site.

JW explained the detailed work it has taken to re-establish the website and database following the damage caused by Brendan Mason.

The Group made a £250 donation to Sailabilty Charity.

A new scanner was required costing £27

JW requires a new copy of Microsoft Office appropriate to the Group’s usage and this is likely to cost up to £400.

35 CD’s have been sold this year; the top seller continues to be the Eventide with 11 sold followed by 9 for the Senior design. In addition one copy of the Eventide building film was sold.

There are only 8 Burgees left and JW will look to purchasing another order from a firm in Rochford, Kent.

2.

 

JW noted that the current EOG is now in its 9th year and is still receiving favourable comments in comparison to the old group which appears all but defunct.

The EOG Ebay purchasing page has now been reinstated having been disabled by Brendan’s actions. Peter Webster has assisted JW in rebuilding the functionality of the website and the Ebay page and reminded the members to continue using that page as it benefits the Group.

Unfortunately, the database, in its former form, was destroyed by Brendan along with other sites he had access to. JW noted that attacks on the EOG pages continue intermittently and it appears this would only come from Brendan. JW will continue his vigilance over the website working with the site hosts.

Moving on to report on Group Events; JW explained that the weather had curtailed many of the planned events last year and it was to be hope that we would be more successful in the coming season if the weather will permit.

He explained that the first event this season is on 5th May for a local cruise on and around the Blackwater.

The Dutch Group are gathering on the weekend on 2nd/3rd June.

It is hoped there will be a Jubilee weekend cruise with the current itinerary of sailing to Southend and then onwards to explore the Medway and the Swale.

There will hopefully be a summer cruise between the 23rd and 30th June from the Blackwater to the Suffolk rivers.

As yet the Solent area members have yet to hold a meet but maybe it will happen this year.

The August bank Holiday weekend should be a Regatta weekend.

On 2nd September there should be a cruise to Walton Backwaters, the season closes with a Trafalgar Day local cruise on 18th October.

 

3.2 Fund Manager

Brian West (BW) circulated a copy of the Group accounts he had prepared for this year to members present.

These accounts will be appended to the website in due course.

To summarise BW stated that there had been a profit of £203.14 for the year.

BW thanked JW for the drive and enthusiasm he continues to pour into the group.

BW suggested that amounts expended are kept under review to maintain the healthy position of the Group’s finances.

The Accounts were accepted by the Group unanimously following a motion proposed by Doug and seconded by Darian.

The Group extended a warm thanks to Brian for continuing to diligently produce the accounts.

 

3.3 Historian

Following his aberrant behaviour Brendan has been replaced as Historian by John Stevens (JS)

JS & JW continue to work to salvage the Group boat database information left ravaged by Brendan’s damage.

JS explained he hoped to restore a historical Database as soon as practicable.

3.

 

 

JW then explained in detail the damage caused by Brendan to the Group’s website and database.

 

 

This motion was formally proposed by MH and seconded by DH with unanimous agreement.

 

4 STEERING GROUP

JW suggested that the current Steering group and Accounts manager be re-elected en bloc.

The group unanimously agreed the motion.

 

5 Events

The events described above for the forthcoming season will be posted on the website in due course.

 

 

 

6 Donation

JW outlined last year’s donation of £250 to Sailability and requested members to make some consideration of what the group could donate to this year and let him know.

As a result this matter will be decided by the Steering Group once some suggestions have been received.

 

7. Any Other Business

Following the events over the past year and the damage caused to the Group by Brendan Mason a motion was proposed to the Steering Group that they formally exclude Brendan Mason from any group involvement in future to prevent him causing any further damage.

This would be recorder in future minutes and was in accordance with the Group’s constitution.

The steering Group quorum present would consider this following the AGM.

8. Awards

JW outlined the indefatigable enthusiasm shown by one member, for sailing on and around the Blackwater with adventures to foreign lands, immediately after acquiring a new boat. He was glad to announce that the Seamanship Award this year was being presented to Nigel Seary.

JW then presented the Seamanship Award to Nigel to warm congratulations from the group.

 

 

 

JW thanked the staff present at the Marina bar for allowing EOG to hold AGM again.

In conclusion JW thanked all those for travelling to attend the meeting and formally closed the meeting at 1.57pm.

 

 

4.

 

Appendix to Meeting Minutes

Following resolution at 7 above, the Steering Group members present: John Williams, Brian West, John Stevens, Michael Hoban, Doug Hoadley resolved unanimously at 2.05pm to exclude Brendan Mason from all EOG activities, web pages and forums forthwith and until further indefinite notice.

 

 

 

 

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EVENTIDE OWNERS GROUP

 

8th Annual General Meeting, Saturday 13th March 2011

 

Held at Bradwell Cruising Club Marina Bar

Meeting formally opened by John Williams (JW) at 2.30 pm.

JW warmly welcomed the 10 registered members in attendance.

 

1. APOLOGIES.

JW opened the meeting and welcomed all present. JW circulated copies of last years AGM Minutes and the agenda for this meeting to all present.

He read messages from 6 members who had forwarded their apologies.

JW also thanked the staff present at the Marina bar for allowing again EOG to hold AGM.

2. MINUTES.

The published Minutes of AGM from last year dated 21st March 2010 were read over by JW and following proposal by Doug Hoadley (DH) and seconded by Margaret Lonton (ML) they were unanimously accepted as an accurate record.

3. REPORTS.

3.1 Database Manager

JW extended the apologies of the Database Manager, John Stevens (JS), who was unable to attend due to personal health issues.

JW gave a brief report outlining progress and growth of the website owners database; it now runs automatically thanks to Brendan Mason’s expertise and JS will now undertake a group historian role gathering historical information, as available, on group boats.

3.2 Fund Manager

JW read out a Treasurers Report submitted by Brian West (BW) and produced accounts which will be appended to the website in due course.

To summarise the financial position of the group a trading profit of £165.93; resulting in a current cash-in-hand position of £1630.46 after all disbursements were made.

Copies of the current accounts were circulated to the meeting. These accounts show the financial position of the group as at year end 28th February 2011.

To summarise the position shown Total Income was £807.34, Expenditure totalled £641.41 and Total Funds to Hand are £1630.46 with £1576.41 in the bank and £54.05 with Paypal.

JW welcomed the accounts position and explained, like last year we continue to maintain a healthy financial position.

The accounts were proposed as an accurate position to the meeting by Mavis Neale (MN) and seconded by Nigel Seary (NS), they were unanimously accepted by those present.

 

3.3 Website Co-ordinator and General situation

 

JW began by outlining some notable events:

The renovation launch and recovery to a mud berth of John Stevens’ Glasstide

A most enjoyable July Cruise to Heybridge Basin; recommending the venue with Tesco’s having their own jetty for provisioning !

The West Mersea dinner was well attended although many had to travel by car due to |F6 + F7 winds.

He concluded by describing a delightful Halloween sail in light winds.

Moving on to the Website situation JW explained he is dealing with 70 – 100 e-mails per month generated by members, prospective members and interested persons in our group and boats.

There have been a large number of golden hinds joining the group that may be caused in part by the demise of their own distinct group elsewhere. There are now 61 Golden hinds registered worldwide. JW hopes to enter the Round the World log of ‘Tusk’ to the site in due course.

We now have an impressive number of photographs on the site with over 400 boats represented.

JW explained it is heartening to find that many enquiries are accompanied by unsolicited donations to keep the site running and this shows the true affection people hold for our site.

The Newsletter is now on its 16th Edition – once again all articles, of any size, suitably relevant would be gratefully received and submitted.

JW reported that the group passed the 1000 registered members milestone during the year with membership now approaching 1100.

This is a truly impressive feat for a totally private and self funded group.

JW explained that as JS will now undertake a Group Historian role, with information added to the website, BM hoped to expand the members Area of the site and the functionality in that area. Any suggestions or requests would be considered by the Steering Group.

Charitable Donation

JW reported that following agreement from the steering Group a £300 donation was made to the Fellowship Afloat in Tollesbury.

The Steering Group would wish to approve another charitable donation this year and following group discussion and suggestion from Brian Neale, JW will investigate if a suitable one can be made to Sailability, a charity encouraging the active involvement of disabled people in sailing.

 

JW closed the reports section announcing that 62 CD’s have been sold in the past year along with 2 films and 4 burgees.

No queries were raised on the reports.

4 STEERING GROUP

JW listed the current Steering Group as:

John Williams, Brendan Mason, Nigel Seary, Doug Hoadley, John Stevens, Brian West and Chris Sinnett in Holland.

JW thanked the steering Group for the support they have given him and outlined how it helps to rationalise any decision making when different options can be dispassionately considered by a number of people.

JW reported that all the existing members are willing to stand and asked Mike Hoban (MH) if he would be willing to join. He agreed to do so.

On proposal by JW the Group re-elected the steering Group and all post holders en-bloc unanimously.

5 Any Other Business

MH asked JW if the UPS purchased had been helpful; JW outlined that since its purchase the website computer had not suffered any power outages and had remained stable and well behaved.

JW reported that BM had donated a flash memory device to the website that now performed a backup archive on a daily basis. This resulted in a store of the website files including the photos being held off the computer.

JW and the group extended warm thanks yet again for BM’s efforts in supporting and nurturing the website and relieving JW from as much computer stress as possible.

DH extended a repeated thanks from the group for all the hard work he has and continues to put into the group, its membership and the website. The group unanimously supported Doug’s motion on this.

JW asked if any dates of events become know please let him know and he would publish them on the website.

6 AWARDS

JW recalled that following extensive renovation works, a multi-boat raiding party to Kent and the eventual recovery of Glasstide to a swinging mooring in Tollesbury Creek, it was appropriate to award the Seamanship Award, the Brian Sturrock Trophy, this year to John Stevens for the diligent, thorough and fully observed recovery of this Glasstide to a Tollesbury saltings mud berth – only made possible by members observing the entire proceedings on the Fellowship Afloat Trinity lightship webcam that had only recently been repaired following a donation by the EOG !!

 

JW had donated a Group burgee for display at Bradwell Marina bar Cruising Club to Mike and Anita for kindly hosting us.

Finally JW was happy to award a Tankard to Brendan Mason in recognition of his undoubted computer expertise and support to JW, without which the website and group would not continue to go from strength to strength.

The group warmly and unanimously endorsed these awards and congratulated the recipients.

JW thanked all those present for attending and brought the meeting to a close at 3.15pm

 

 

 

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Saturday 28th March 2009. Our Annual Meeting!

The Steering Group was elected as follows, Nigel Seary, Chris Sinnett, Doug Hoadley, then Webmaster Brendan Mason, Fund Manager Brian West, Database Manager John Stevens and Website Coordinator, John Williams.

Below are the minutes of last years meeting as agreed today at Bradwell 21.3.10.

John Williams

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EVENTIDE OWNERS GROUP

6th Annual General Meeting

Saturday 28th March 2009

 

Held at Bradwell Cruising Club Marina Bar

 

 

Meeting formally opened by John Williams (JW) at 1.00pm.

JW warmly welcomed the 12 registered members in attendance.

 

1. APOLOGIES.

JW opened the meeting and welcomed all present. JW circulated copies of last years AGM Minutes and todasy’s agenda to all present.

He read messages from 8 members who had forwarded their apologies.

JW also thanked the staff present at the Marina bar for allowing EOG to hold AGM.

 

2. MINUTES.

The published Minutes of AGM from last year dated 5th April 2008 were read over by JW and following proposal by Doug Hoadley (DH) and seconded by Darian Williams (DW) they were unanimously accepted as an accurate record.

 

3. REPORTS.

3.1 Database Manager

JW extended the apologies of the Database Manager, John Stevens (JS), who was unable to attend due to personal health issues.

JW gave a brief report outlining progress and growth of the website owners database and stated he would cover some matters in greater detail at the Website Co-ordinator report

3.2 Fund Manager

JW read out a Treasurers Report submitted by Brian West (BW) and produced accounts which will be appended to the website in due course.

To summarise the financial position of the group a small net profit was made of £38.17 in the last year; resulting in a current cash-in-hand position of £1279.69 after all disbursements were made.

Copies of the current accounts were circulated to the meeting. These accounts show the financial position of the group as at year end 29th February 2009.

They are summarised in that Income was £929.45, Expenditure totalled 891.28 and Total Funds to Hand are £1279.69 with £1249.93 in the bank and £29.76 with Paypal.

JW welcomed the accounts position and explained, like last year we continue to maintain a healthy financial position.

2.

 

Discussion took place around some proposed expenditure uses and JW asked to return to this area with a consideration of a Sea Cadets donation to be covered at Any Other Business (5).

 

The accounts were proposed as an accurate position to the meeting by Mavis Neale (MN) and seconded by Margaret Lonton (ML), they were unanimously accepted by those present.

 

3.3 Website Co-ordinator

 

JW explained that we have continued to increased in membership and the website has commensurably grown in size. He explained that whilst the site was functioning well there had been a few problems and as the site surpassed 1GB in size a new host provider might be required.

JW detailed a great deal of help proferred to him by Brendan Mason (BM) who had now become the de-facto Technical Advisor to the group.

JW heartily thanked BM for his continued efforts in keeping the site, and JW’s machines running correctly.

A formal vote of thanks to BM was proposed by Mike Hoban (MH) and seconded by Mavis Neale (MH).

The group unanimously agreed and gave Brendan (BM) a warm round of applause.

JW then thanked the Steering Group members for their unstinting support throughout the year.

JW reviewed a difficult sailing season with few dry favourable weekends and noted Mavis Neale’s (MN) warm hospitality at the Walton meet. He displayed a beautiful photo of a sunrise over the Pye End buoy taken on departing.

Another good sail was the Cruise in Company event in October.

JW moved onto activities through the website which had resulted in 68 Plans CD’s being sent and gave a breakdown of the requests as follows:

Waterwitch 13 copies, Eventide 18 copies, Senior 17 copies, Riptide 8 copies, among Other Designs has been a copy of Colin Faggetter Teal design.

JW said it appeared to be mainly restorers purchasing the plans.

Of note is that they are building 10 Seniors in the Philippines from plans.

Selway-Fisher are now producing a stitch-and-glue version of the Senior plans.

It was a general wish within the group that more boats of our types are built and restored.

 

JW then returned to the Database from an update submitted by JS

JW explained that work continues on the mapping function with JS and BM dealing with the technical conundrums it throws up.

JW expressed his thanks to JS for his continued hard work maintaining and developing the database. JW stated that JS has continued to show outstanding committment to the Database upkeep despite difficult personal circumstances.

JW outlined that we now have over 800 registered members who are joining on average at the rate of two per week.

JW extended thanks to Nigel Seary (NS) for the donation of 1000 CD covers which should keep the group supplied for many years to come.

3.

 

JW explained that should it be necessary to change the web-hosting from Easyspace he will discuss it with the Steering Group and BM about how to proceed. At 1.1Gb the website is the biggest of its type within the UK.

Among other items of note that have occurred in the past year JW has obtained the plans for a steel Alan Buchanan boat and he will write to the designer seeking permission to use them.


JW outline how the current and former owners of CEVAMP have been re-united through the group.

JW said it had thus been a successful year with a number of former owners re-united with their former boats.
JW again thanked BM and the Steering Group for their help.

A query was raised requesting Doug Hoadley’s name be added to the Steering Group list as it had been omitted.

JW then asked that NS and BM names be also added to the Steering Group list. JW will
subsequently publish, on the site, a comprehensive list of Steering Group members.

(Authors note: this has been delayed by the delayed completion of the minutes by MH)

A group discussion then ensued with various members thanking JW for his continued commitment to the group concluding with a unanimous agreement to a suggestion by BM that JW be supplied with an Uninterruptable Power Supply to prevent JW spending inordinate amounts of his own time rebuilding the website following power supply problems.

This motion was formally proposed by MH and seconded by DH with unanimous agreement.

 

4 STEERING GROUP

JW suggested that, with the above amendments included, the Steering Group be re-elected en masse.

This was proposed by Jo Hoadley (JD) and seconded by Norman Hunt (NH). The group unanimously agreed the motion.

 

5 Any Other Business

Discussion then returned to JW suggestion that an annual donation to the local Sea Cadets group be established.

It was agreed that such a donation should be made each year, funds permitting, and to be limited to a maximum of 20% of Funds at hand.

The motion was proposed by BM, seconded by MN and unanimously carried.

 

JW requested that the procurement of an EOG stamp be deferred whilst ongoing computer issues were being addressed. This was proposed by JW, seconded by DH and again unanimously agreed.

JW explained he hoped to obtain a similar anti-foul discount this year from Marclear to that given last season.

JW gave details of members discount available from Craft Insure who have a link on our website and who support our Seamanship Awards.

JW hoped that the Scottish and Solent Sections would hold meets as they had been thwarted by poor weather conditions last season.

4.

 

 

6 AWARDS

JW stated that unfortunately he did not have examples of oustanding seamanship worthy of awarding the Barry Sturrock Trophy this AGM but hoped that a better seasons sailing later this year would give rise to one worthy of making the award in future.

JW made an award to MH for taking the minutes (MH humbly seeks to return same for being so poor in returning completed minutes to JW in a timely fashion)

 

On behalf of the meeting JW extended the thanks of the group to Mike & Marie of Bradwell Marina bar for kindly hosting the meeting at relatively short notice.

 

In conclusion JW thanked all those for braving the chilly weather and travelling to attend the meeting and formally closed the meeting at 1.50pm.

 

 

 

 

 

J.W.

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Here are the minutes of the 2007 meeting, as approved at the 2008 annual meeting.

EVENTIDE OWNERS GROUP

MINUTES OF 4th ANNUAL MEETING

Saturday 24th March 2007

 

 

Third Annual meeting. Opened by John Williams at 15:07pm.

14 registered members present. Plus 1 late comer, delayed due to problems on the M25.

1. APOLOGIES.

John opened the meeting and welcomed all present. He read apology messages from numerous members mainly concerning distance or a huge accident on the M25 that grid-locked all major towns and access routes in the area.

 

2. MINUTES.

Minutes of last year’s meeting on 26.2.2006 read and agreed.

Proposed by: Doug Hoadley.

Seconded by: Mavis Neale.

Passed unanimously.

 

3. REPORTS.

3.1 STEERING GROUP DISCUSSIONS.

2 of the major decisions that were made in the past year were:

The scanning of available group plans.

Now that we have sorted out the legal aspect of our drawings, we can copy them and offer them for sale, as long as we don’t make a commercial activity of it.

Therefore the issue of the cost of large-scale scanning arose.

o General Designs

The scanning of any available drawings offered by members, friends, etc.

o Colin Fagetter Designs.

Colin generously offered us all of his designs for scanning.

These will then be offered for sale, with a max of £10 royalty.

There were 70 large format sheets to be scanned.

As some of these sheets were very large, scanners of this scale

were not generally available.

JW found a very good deal with a local printing firm who did them for half-price, and some extra’s throw in. We now have all but the obscure Mouette and the steel version of the Waterwitch. Nearly there.

Increased costs.

JW has been creating the CD’s, printing the labels, driving them down to the Post Office, etc. all out of his own pocket.

John Stevens proposed that the full, real cost of running

the group should be reflected in the group’s expenses.

Seconded Ann Morgan, agreed unanimously.

To this end, the price of the cd’s and dvd’s has risen slightly to reflect this.

To date, a total of 60 copies have been sent out.

 

Hopefully, in the future, we will be able to create internet links to allow a "virtual" meetings via Skype telephones. This may also be used for the Annual Meeting.

 

3.2. WEBSITE REPORT.

The website has had a total of 79,036 hits. This, in a period of less than 4 years.

It takes up a total of 900mb of webspace.

As we have a current limit of 1gb, it is proposed to delete a second copy of the gallery

pictures. (This was created to help in web editing but this has not offered the benefits over the

space costs and is pushing us over our limit).

 

3.3. 2007 MEETS.

The overall schedule has been created and will be posted on the website.

We are trying to encourage other regions to organize their own local meets.

All we need is a date and location and we will help organize rest.

 

3.4. OTHER VENUES FOR MONTHLY MEETS.

The regular venue at The Bell in Danbury has been taken over by new management so we are looking at possible alternatives. The Anchor was tried last month but found to be "EOG-unfriendly". It is more a formal restaurant and does not lend itself to our rather informal format.

JW will be reappraising The Bell and will try to negotiate a similar arrangement to the previous one. Watch the website for news.

3.5. DATABASE MANAGER REPORT.

(Here is a summary. Further details to be posted on the website).

MEMBERS.

505 Total registrants.

281 Owners.

99 Friends and Contacts

29 Ex-Owners and Members

8 Others

88 Status to be determined or ratified

BOATS.

462 boats. Including those from owners and those reported via other sources.

LOCATIONS.

Our 505 registrants are spread all over the globe in 27 different countries.

345 Total UK

301 England

22 Scotland

20 Wales

2 Ireland

160 Total International

34 Australia

21 USA

16 New Zealand

13 France

12 NL

9 Canada

55 Others

 

3.6. ACCOUNTS REPORT.

Accounts will be published shortly on the website by Brian West, Fund Manager.

In his absence JW gave a report of the past year’s accounts for approval.

The current cash at hand balance as £809. We had a Trading Profit of £398. The past year’s expenses to date are £479 and income was £877.

JW explained that Web site Expenses were lower than expected due to the Web Hosting company giving us last year free, due to the errors of the year before. Extra costs were made for stocks of cd’s and labelling materials, also the cost of scanning all the Colin Faggetter designs, plus the enlargement of the Mail Inbox as it was not capable of holding all the incoming traffic.

Income was higher than expected due to many cd’s and dvd’s being purchased, plus some large donations. JW noted that the creation of a PayPal facility has made paying easier for those countries that had no GB Sterling accounts.

Proposed by: Darian Williams

Seconded by: Doug Hoadley

 

4. ELECTIONS.

Officers Elections – JW reported all officers have resigned prior to the meeting and wish to stand for re-election en bloc.

Proposed by: Ann Morgan

Seconded by: Brian Neale

Re-elected unanimously.

5. ANY OTHER BUSINESS.

5.1 Quorum for Steering Group.

JW informed us that it had been proposed at the last A.M. that we should consider raising the S.G. quorum from 2 to 3.

Due to the nature of our internet-based group, the 2 decisions needed to be made by the Steering Group in the last year were made via email to the entire group. So, in actual fact, we always get a full quorum for any decision. However the proposal was agreed.

5.2 Vote of Thanks.

JW read out a sample letter from many received, praising the website and all the help offered by those involved.

A general vote of thanks for all of JW’s efforts was given by all present.

 

6. AWARDS.

JW awarded the HBSC an EOG burgee for offering their clubhouse for our meeting, and for their excellent hospitality. It will be mounted in a place of honour when the clubhouse has been refurbished. (Replacing "the old one" still there).

It was agreed that a meet will also be arranged during the summer months between the EOG and the HBSC.

John Stevens was awarded a set of commemorative Trafalgar stamps for stepping in to take the minutes.

The Best Article in the Spring 2006 Newsletter was voted to be Neil Beaumont for his article about ‘The Cause’. He was sent a set of Trafalgar stamps too.

John Williams then brought the meeting to a close at 15:55.

 

 

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EVENTIDE OWNERS GROUP

MINUTES OF 3rd ANNUAL MEETING

Wednesday 22nd February 2006


The Bell P.H., Danbury, Essex

 

First Annual Meeting. Opened by John Williams at 8.15pm.

10 registered members present.

1. APOLOGIES

John opened the meeting and welcomed all present. He read apology messages from numerous members mainly concerning distance or weather for not attending. John Williams (JW) outlined that registered members have increased by another 100.

2. MINUTES

Minutes of last years meeting on 23rd February 2005 read and agreed.
Proposed by: Doug Hoadley
Seconded by: Jo Hoadley
Passed unanimously.

3. REPORTS

Accounts will be published shortly on the website by Brian West, Fund Manager. In his absence JW gave the current cash at hand balance as £469. The past years expenses to date are £130 and income of £240. JW explained that future costs will be in the region £150 to run the website and about £250 to purchase more burgees as the supply is almost exhausted.

An interlocutory motion was proposed by Mavis Neale and seconded by Mike Hoban that John Williams should be recompensed for phone calls and stationery costs made in the interest of the Group. Motion passed unanimously.

Accounts as presented were moved for acceptance by Proposer Sid Taylor, and Seconded by Brian Neale. Motion passed unanimously.

The Database Keeper, John Stevens (JS), had sent his apologies so his report was given by JW. After some computer problems JS has now got the database up and running well with over 350 entries. These break down to about 250 owners and 100 friends. It is hoped that a location map showing members boats will be added to website soon. Members of the Steering group will be sent a copy of the database.

Steering Group – JW reported on behalf of the Steering Group that no actions were required. The website is over 500mb in size but has nearly double that to grow into. Tim Gibson in Australia is now the website coordinator. The website has had 56436 hits to date and is one of the most highly regarded sites by YM, PBO et al. Research with JS will take place to see if we can have some sort of internet conferencing for next year's AGM to include our Australasian and Dutch members and maybe others.

Drawings – The Waterwitch plans have yet to be scanned with the idea that they should be passed on to whoever needs them at cost. Plans for the 3 Tonner, Wild Duck, and Goosander are currently being sought. There is a possibility that some Goosander plans may be available to the group soon.

Meets & Events – JW reported that a number of East Coast meets have been arranged and these are in line with last years events. Should any members from elsewhere want to suggest a venue and date they would be warmly welcomed.

4. ELECTIONS

Officers Elections – JW reported all officers have resigned prior to the meeting and wish to stand for re-election en bloc.

Proposed : Sid Taylor
Seconded : John Williams

All officers were re-elected unanimously.

5. ANY OTHER BUSINESS

Mavis Neale asked that the minutes reflect the sad passing of Brian Sturrock during the year and a vote of thanks for his tenacious efforts in the formation of this group. Members unanimously agreed. Further thought will be given to giving a lasting memorial to Brian in the Group whether this is by an award in his memory or an event.

Ann Morgan proposed a vote of thanks for all the continued efforts by John Williams in constantly promoting the growth and vitality of the Group. Passed unanimously.

Further discussion were held on increasing the minimum quorum of the Steering Group for decision making from two to three persons. Those who expressed a view all felt that it might be stronger for the group. This is a matter to be looked at be the Steering Group itself and then brought forward at next years AGM for ratification if change required.

6. AWARDS

Briony & Justin Findlay from Isle of Skye were awarded the 'Tillerhand' device in recognition of the best article or log submitted to the website. It can be read, with photos, online.

Mike Hoban was given a Metcall calendar for compiling the minutes.

 

 

John Williams then brought the meeting to a close at 8.37pm.

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EVENTIDE OWNERS GROUP

MINUTES OF 2nd ANNUAL MEETING
23rd February 2005
The Bell P.H., Danbury, Essex

 

 

First Annual Meeting Opened by John Williams at 8.15pm.

Agenda agreed by all present. 7 registered members present.

1. APOLOGIES
John read apology messages from numerous members mainly concerning distance or weather for not attending.

2. MINUTES
As it is the inaugural meeting, no previous minutes exist. Minute taker for this meeting is Mike Hoban.

3. CONSTITUTION

General discussion took place including written suggestions sent to John Williams to modify the constitution slightly from that posted on the group website.

The modifications are:
Section 3. Membership - Addition of words ‘who have been registered for 1 year’ after word ‘designers’ in first paragraph.

Deletion of last sentence in first paragraph ‘(The boat in question should be their main craft.?)’. Addition of word ‘Associate’ after words ‘Non Voting’ in second paragraph.

Section 5. AM - Addition of sentence ‘Nominees must also be registered for one year.’

Section 15. The Website - Addition of ‘and any forum(s)’ after words ‘The website’ at beginning of paragraph.

Section 17. Code of Practice - Insertion of the words ‘within 1 month or’ in penultimate sentence after words ‘explain their actions’. Addition of sentence ‘A opportunity to appeal will be give at the next Annual Meeting.’ at end of paragraph.

All present voted unanimously to adopt the modified constitution.

4. STEERING GROUP

John Williams explained that three members have volunteered to be on the Steering Group. They are himself, John Stevens and Doug.
All present agreed unanimously that the above three members will form the first Steering Group.


John will seek overseas members to join these members later. Mike Field, Chris Sinnet.

 

 

5. WEBMASTER, COORDINATOR, & FUND MANAGER
All present agreed that the following will take on the positions:
Barry Sturrock – Webmaster
John Williams – Coordinator
Brian West – Fund Manager

John Williams pointed out that the Webmaster & Fund Manager will be Associate members and therefore will not have voting rights.

6. ADVISORS STATUS
General discussion took place around advisors to the group. It was agreed that any one could be an advisor to the group as all advice will be gratefully welcomed.

Advisors do not have any extra voting rights or other influence over the group.

7. MEMBERSHIP STATUS
John Williams explained that we have now approximately 260 members of which about half have been involved for at least a year. 200 of these are owners. This means the group has grown from almost ten fold in less than two years.


Membership status has now been clarified by the above modifications to the constitution.

8. ANY OTHER BUSINESS

The only other item raised was the suggestion by John Williams that the group holds Eventide Encouragement Days to voluntarily gang together to help a member who may have a particularly difficult task in building/restoring or to help a member get a boat finished.


Everyone present agreed it was a good idea and John will look to publish details on the website.

9. VOTE OF THANKS

John suggested a vote of thanks from the group to Barry for all his efforts in building a superb website as the focus for the group and his invaluable education in the ways of computing. This was unanimously agreed.



Meeting closed at 9.05pm

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At the first  or 'Inaugural' meeting at Danbury on Wednesday 23rd of February 2004, the new constitution was agreed.  It is  as you see it below. We are fortunate to have with us an owner who is versed in this sort of constitution writing, Andrew, we thank him for his guidance.

The minute taker for the evening, Mike,  has sent the typed up minutes,  and I have amend the draft constitution and we will have now found a place on the site for it to reside.  Alongside it will be the minutes of meetings and accounts in the fullness of time.

A big thankyou to those who travelled to Danbury to help and to those who troubled to phone or mail in their comments and votes!

In the end the snow did not materialise, but with the threat of it so real, many wisely stayed indoors!  Another good night and meal, was had by all who attended!

 

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The Steering group, as voted in at Danbury at the 'Inaugural' Meeting, 

Re-elected 2005, 2006, 2007 and 2008, with the addition of two new members. amended 2009, see above.

John Stevens , Database Manager, Eventide and Senior Owner

Mike Field, 3 Tonner owner in Australia.

Chris Sinnett, Senior owner, in Holland

Doug Hoadley, Waterwitch Owner

Nigel Seary, (elected 2008), Eventide Owner

Brendan Mason, (co opted after 2008 meeting as Technical advisor), Wild Duck owner.

The following were elected as well,

Tim Gibson, Webmaster 2005 on,  Waterwitch owner, Australia.

Brian West, J. P. The Donation Fund Manager,   ( Associate Member).

John Williams, The Website Coordinator, Eventide Owner.

 

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For the Accounts see the Accounts page.

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Contact us at enquiries@eventides.org.uk

 

 

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